The specialist is responsible for managing the planning and execution of program- and proceedings-related components of society-managed specialty conferences and conference support service agreements. This includes the day-to-day coordination of TMS conference management tools and the training and support of users in its application. Other responsibilities include leading staff efforts to collect, assemble, proofread, and present technical programs and proceedings for assigned events, as well as leading volunteer organizing committees to develop meetings fully; providing support for programming activities, including abstract collection; managing the collection of manuscripts for conference proceedings; and managing programming activities onsite.
Assures that technical programming components (e.g., symposium submission sites; the abstract submission, management, and review process; session building; coordination of related promotional and reference materials; and associated functions such as poster sessions and receptions) are developed, assembled, and presented in a timely, accurate, and cost-effective manner that satisfies the reasonable needs and expectations of all concerned audiences.
Manages the development, collection, and organization of content for conference proceedings in collaboration with volunteers and staff, inclusive of scheduling, developing and implementing guidelines for authors and editors, coordinating manuscript and front matter content collection, and communicating with authors and editors.
Manages regularly scheduled teleconferences, in-person meetings, and other communications with volunteers organizing committees.
Develops, maintains, and monitors programming and proceedings deadline schedule and performs notifications and reminders as necessary to assure that deadlines are met.
Assures compliance with TMS programming and proceedings standards through staff review of abstracts and manuscripts, including light copyediting of data entered by system users and provided by authors and editors.
In concert with other Events, Education, and Exhibits staff, participates all areas of a successful meeting, including pre-event planning and onsite execution of technical sessions, registration, networking/social functions, and general conference attendee support.
Other duties as assigned.
Position includes duties that require travel.
Bachelor’s degree in information technology, communications, English, library science, or equivalent experience.
Experience planning and executing professional conferences or workshops; experience planning events outside of the US is a plus.
Familiarity with conference management software tools for the development of technical programs and proceeding publications a considerable asset.
High degree of comfort in working with and leading volunteers, particularly scientists and engineers, those working in industry, and those from outside of the USA.
Proficiency in database management and Microsoft Office tools.
Strong copy editing and communication skills.
Ability to identify and manage multiple priorities and deadlines.
Strong personal interaction skills and ability to work in a team environment, including situations that require a leadership role.
Ability to travel at least 25% of the time, including internationally.
The Minerals, Metals & Materials Society (TMS) is a professional organization that connects minerals, metals and materials scientists and engineers who work in industry, academia, and government positions around the world. We create networking, publication, and professional development opportunities by convening international conferences, publishing books and journals, administering awards, condu...cting short courses and training, and developing standards for the professions we serve.
TMS currently supports nearly 13,000 professional and student members on six continents.