Provides programmatic support to the SSO Scientific Program Committee in the overall planning, implementation and evaluation of the Society’s Annual Cancer Symposium and other education activities falling under the auspices of this volunteer committee. Provides grant administration and submission support to Education Department staff.
Duties and Responsibilities:
Annual Cancer Symposium. Provides staff support (along with the Assistant Director, Education and Meetings) to the Scientific Program Committee and shares responsibility for the abstract management of the Annual Cancer Symposium. Specific responsibilities include:
Supports the Scientific Program Committee’s administration by preparing various committee documents including agendas, meeting minutes, meeting materials and emails.
Manages aspects of the abstract submission process using ScholarOne software, including the timeline, launch, collection, review, and scheduling process, issuing reports and final output of data. Serves as an SSO internal expert in ScholarOne administration.
Serves as primary liaison for all abstract speakers and poster presenters leading up to the event and onsite. Responds to inquiries, disseminates all communications as needed, tracks acceptances, declines and financial disclosure information, and processes changes per SSO standard practices.
Coordinates all abstract contests and awards, the Annals of Surgical Oncology abstract supplement, and Best of SSO abstract selection post-event, including all deliverables involved.
Supports the efforts of the Scientific Program in the planning and implementation for pre-meeting courses, symposia sessions, and Meet the Professor sessions, including assistance in managing faculty and moderators. This included assisting with the virtual meeting and ARS content setup and execution onsite.
Assists in assembling and proofing all copy for the preliminary and final programs. Updates content in the Mobile App as needed. Supports marketing strategies as appropriate.
Works with Education Department staff to coordinate collection of necessary CME documentation for Annual Cancer Symposium and is responsible for closing the program file.
Other Educational Activities
Supports Education Department staff with the grant submission, Letter of Agreement and reconciliation processes for the Society’s various educational initiatives, including the Society’s Annual Cancer Symposium.
Maintains appropriate interpersonal relationships with colleagues, supervisors, and Society leaders and members.
Utilizes exemplary customer service skills when answering the education department calls and other phone inquiries particularly about educational products and programs
Performs other related duties as assigned.
What we offer:
Collaborative work environment that values hard work and creative thinking.
Support for professional development.
Competitive salary with great benefits including health insurance, dental benefits, vision insurance, 401K, and PTO. In addition, the SSO offices are closed the week between Christmas and New Year’s Eve.
Flex hours, casual dress code, and ability to periodically work from home.
Free in-building workout facility.
Conveniently located near I-294, I-90 and I-190, and easily accessible from the Rosemont CTA Blue Line station. Complimentary shuttle from the station to the building during rush-hour.
Bachelor’s degree with relevant work experience.
A minimum of three years’ educational programming experience working in not-for-profit associations, preferably professional membership and/or health care related organizations. Knowledge of grants process and grant submission process helpful.
Excellent organizational, prioritization and administrative skills. Ability to work accurately and productively with administrative tools and equipment.
Strong command of Microsoft Office software (Word, Access, Excel, Power Point) and other computer skills. Experience with Learning Software or HTML and iMIS a plus.
Excellent and accurate interpersonal, oral and written communication skills.
Demonstrated ability to work independently and within a team.
Willingness to travel to Annual Meeting to provide administrative support to managers as assigned.
The Society of Surgical Oncology is the premier organization for surgeons and health care providers dedicated to advancing and promoting the science and treatment of cancer. The Society’s mission is to improve patient care by advancing the science and practice of surgical oncology worldwide. The Society's focus on all solid-tumor disease sites is reflected in its Annual Cancer Symposium, monthly... scientific journal (Annals of Surgical Oncology), educational initiatives and committee structure. SSO has an international membership of 2900 professionals. SSO is located in Rosemont, close to Chicago O'Hare Airport, near River Road.