1. Office receptionist, answering the telephone, responding to questions, greeting and helping visitors, and generally maintaining the office in a professional manner.
2. Opening and processing incoming mail and making sure outgoing mail is delivered to mail box or prepared for pick up by mailing service
3. Assisting with meeting/event planning and compiling event registration forms
4. Assisting to create flyers and brochures
5. Ordering and organizing necessary office supplies
6. Enter/update information into and retrieve information from membership database and broadcast e-mail distribution lists
7. Work with accounting software to invoice members and others as needed. Also, prepare checks for payment of bills and manage accounts receivable
8. Dues invoicing and mailing membership plaques and related new member information
9. Assist with annual convention and trade show Oversee trade show by working with exhibitors to reserve booths and be sure they have the necessary details Prepare printed program, name badges and registration packets Manage registration desk on-site at convention by distributing registration information and answering questions
10. Preparation of Annual Directory - working with advertisers and content of book
11. Preparing for Board of Director meetings - assembling information as requested and arranging catered meals
12. Assistance with Safety-Health-Environmental Services program – issue company and individual certificates, assist with “Update” newsletter, invoicing, binder preparation, computer updating, review of regulations, and other areas
13. Clerical assistance with GFAI Energy Consortium - preparation and organization of participation agreements, preparing checks for payment of invoices and rebates
14. Complete Secretary of State lobbyist registration reports and assist with Political Action Committee report filings
15. Update website with current information as needed
16. Proofread documents
17. Other office management duties as requested
Job Qualifications and Personal Attributes:
Maintain strict confidentiality in performing the duties of the position
Ability to work independently in a small office with minimal supervision
Honest, trustworthy, flexible, adaptable, dependable, punctual, and a team player
Prioritize tasks, balance multiple priorities, and meet deadlines
Attention to detail and accuracy including excellent proofreading skills
Customer service orientation
Must be able to travel occasionally for annual convention and other meetings as needed
Knowledge & Skills:
Education - Minimum of Associates Degree preferred but not required. Continuing education and work experience will be considered.
Experience - Individual needs to have related office work experience. Preference will be given to an individual that has a minimum of 3 years work experience; however recent graduates will be considered.
Office equipment skills - ability to operate office equipment such as copier, scanner, folder, etc.
Telephone skills - ability to manage VOIP phone system
Computer skills - Windows environment experience required. Proficient skills with e-mail communication and Microsoft Office products. Experience with WordPerfect desired. Relational database skills. Sage 50 or similar accounting software experience. InDesign or similar page layout software experience.
Communication skills - excellent verbal, written, and proofreading skills required
Additional Preferred Education/Experience Qualifications: - Farm/agricultural background - Strong understanding of the history and purpose of associations
Additional Salary Information:
Salary dependent on experience and qualifications
Insurance – health, dental, life, short-term disability, and long-term disability
Office hours are 8:15 - 4:15 with 30 minutes allowed for a lunch period.
The position will be paid on an hourly basis.
Must be comfortable working alone at times as there will be occasions through-out the year when other staff members are all out of the office.
The Grain and Feed Association of Illinois is the 501(c)(6) trade association for the grain and feed industry industry in Illinois. Our membership is comprised of multi-national corporations, regional and state cooperatives, and privately owned businesses. We represent the business interests of the Illinois grain and feed industry.