The American College Health Association (ACHA) is seeking an Executive Assistant to the CEO and Governance Coordinator. The Executive Assistant to the CEO will provide C-level administrative support for the CEO. Performs advanced, diversified and confidential administrative duties requiring comprehensive experience, skills and knowledge of organizational and departmental policies, practices and activities. They also will serve as the Governance Coordinator in direct support of the national association’s officers (Executive Committee) and Board of Directors.
Please note that while the main office of ACHA is located in Hanover, MD, the office is considering moving closer to the Silver Spring area starting August of 2018. Prior to submitting your application, candidates should consider the current/future office location and their ability and willingness to commute. After initial onboarding, telecommuting 1 – 3 days a week may be an option at the employer’s discretion.
Excellent verbal and written communications skills
Proactive approach to responsibilities; commitment to learning and growth
Advanced PC skills required with proficiency in Microsoft Office
Knowledge of general executive office procedures
Professional telephone and office demeanor
Strong analytical and organizational skills and attention to detail
Ability to handle multiple tasks and projects quickly and accurately and to be flexible to changing needs
Sound judgment and ability to work with highly sensitive and confidential information with discretion
Able to work independently with minimal supervision as well as cooperatively as part of a team
High capacity to retain and recall information
Excellent research and analytical skills and ability to interpret and process policies and procedures
Responsible for all aspects of CEO's calendar management; arranging meetings and conference calls, coordinating with internal and external contacts; ability to adapt quickly to changing needs
Completes complex travel arrangements on behalf of the CEO and volunteer leaders as needed
Processes Travel and Expense Reports and reconciles corporate credit card account
Provides primary telephone and reception coverage for CEO's office
Participates in departmental budgeting process
Drafts, edits and/or finalizes correspondence, memoranda, agendas, presentations, meeting minutes, reports and/or other documents on behalf of the CEO or association president , when requested
Schedules meetings with stakeholders as needed
Monitors and responds to email and phone requests on behalf of the CEO
Develop core-knowledge of corporate bylaws, board policies and procedures
Create and maintain repository for board attendance records, board bio's and CV's,
Create and maintain repository for board actions, bylaws changes, board policies and procedures changes
Coordinates with hotel event managers concerning lodging, food and beverage, audio/video recording and internet requirements, as required
Attends Executive Committee and Board of Directors meetings; records and transcribes minutes; provides administrative support
Maintains enterprise-wide calendar of major meetings and presentations
Creates, organizes and maintains meeting and office files and contact lists
Maintains and orders office supplies as needed
Handles other administrative tasks for the CEO
Serves as the corporate document conservator and maintains the organization’s historical records through coordination with ACHA’s vendor, which houses the archives
Maintain knowledge of all organizational policies, procedures and bylaws
Minimum of 3 years’ experience in a C-level setting
Direct administrative support experience
Experience working with a Board of Directors is desired
In 1861, Dr. Edward Hitchcock was named the medical director of the department of physical education at Amherst College, which is generally given credit as the first college health service. Soon other institutions of higher education established physical education departments that evolved into independent college health programs. As the field of college health expanded, leaders from numerous campu...ses began meeting to share information and discuss formation of a national organization. As a result, the American College Health Association was founded in 1920 to promote campus health care for students and advance the interests of college health.
Since its inception in 1920, the American College Health Association has been dedicated to the health needs of students at colleges and universities. It is the principal leadership organization for advancing the health of college students and campus communities through advocacy, education, and research.
Today, ACHA's membership has grown from the original 20 institutions of higher education to over 800. These member institutions represent the diversity of the higher education community: two and four year schools, public and private, large and small. ACHA also serves more than 2,800 individual college health care professionals of all disciplines.