Manage the strategy and planning of meetings and special events for a variety of AMPED’s client organizations. Must be extremely organized and efficient with your time to handle tasks quickly and with great care. Specific job responsibilities include:
Manage the strategy and planning of meetings and special events for client organizations
Maintain and manage meeting planning timeline for pre, onsite and post meeting that enables and anticipates long-term planning and effective event management
Source venues, prepare and distribute RFPs, coordinate and conduct site visits with top venues and lead contract negotiation process
Source external suppliers (e.g., DMCs, exhibit show managers, etc.), prepare and distribute RFPs, lead contract negotiation process and manage affiliate relationships
Determine client service needs with regard to catering, security and rental needs, as well as audiovisual and other meeting technology needs (e.g., mobile app, abstract management, etc.)
Recommend and engage catering, acquire supporting technology and coordinate development of materials to execute a quality event
Supervise, direct and coordinate the activities of personnel, subcontractors and vendors as required to successfully execute all aspects of the event on the scheduled delivery day
Identify potential revenue streams and determine sponsorship and exhibit opportunities/levels associated with each event
Manage exhibit and sponsorship sales and ensure all benefits are implemented
Track registration pace and overall counts, as well as maintain attendance records
AMPED Association Management is a full-service association management firm, handling all aspects of associations with the care and expertise members expect. We are the headquarters for state, national and international trade, professional, medical and scientific nonprofit associations with offices on the Capitol Square in Madison, WI and off King Street, two blocks from the Potomac, in Old Town A...lexandria, VA.
Individuals who are a good fit for our company live our mission of perfecting operations and accelerating growth for the associations we manage. That means they are proactive in identifying ways to improve member services, processes and communications. We live our mission through our core values of community, innovation, transparency and fun!