SUMMARY Works closely with the Vice President of Global Development & Support (GDS) to provide ‘Global Events’ support for the GDS Department activities.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: (duplicate, see below)
Performs event planning tasks to support the VP of GDS to fulfill business initiatives including, but not limited to, the following:
•Assist VP of GDS with developing detailed project plans and timelines for each event •Onsite management of logistics including registrations, AV, general services, and speakers •Reconcile invoices and ensure adherence to event budgets •Provide input into the departmental budgeting process •Assist with RFP creation for venues, vendors and PCO’s •Negotiate preferred rates with vendors for items and services such as registration, sponsorship deliverables, transportation, audiovisual, and general contracting •Assist with abstract/speaker management and in developing event agendas •Provide travel planning, maintenance and coordination: speaker/staff flights, transfers, maintain voucher grid •Proof event materials, organize logos, order banners and signage •Manage the shipping of materials to and from forums and events, and sends out shipping information to stakeholders •May be tasked with public speaking opportunities to include delivering presentations about the organization and introducing speakers or opening and closing events on an as needed basis •Develop and keep event websites current •Assist with venue selection and liaise with event venues to communicate event specifications and on-site requirements for all events (approx. 20 – 25) as designated •Conduct after-hour conference calls, webinars, etc., on a routine basis •Perform other duties as assigned.
Education/Experience: •Must have a bachelor’s degree (marketing, communications, or similar field preferred) •2 - 5 years of event management experience preferred •Must use discretion and independent judgment and have excellent time management skills and prioritization skills to manage multiple priorities with high-level attention to detail •Strong verbal and written communication skills •Proficient in MS Office Suite (PowerPoint, Word, and Excel) •Knowledge of Adobe products, InDesign helpful •Must be willing to work long hours and occasional weekends •Overnight travel (potentially 7 consecutive days or more) may be expected and may include international trips •Valid passport with no restrictions on receiving entry visas into various countries is required •Meeting planning experience required, Certified Meeting Professional (CMP) preferred •International working experience preferred •Interest in cultures and the world at large is a must •Knowledge or experience of working with overseas operations is a plus •Bilingual preferred
Computer Skills: To perform this job successfully, an individual should have thorough knowledge of Word, Excel, Outlook, Internet and customer database systems. Proficient in MS PowerPoint.
Math Ability: Ability to calculate figures and amounts such as discounts and percentages. Supervisor Responsibilities: None
Travel: Travel up to 25% annually. Must have a valid US Passport and the ability to travel internationally.
Work Environment: The work environment is a cubical atmosphere, where low to moderate noise or sound will be heard from or made by others sitting around you. It is usually pleasant with minimal loud disturbances.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to stand and use hands to finger, handle, or feel. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus. Aural abilities include ability to hear individuals on the phone and speaking face to face.
BICSI is an Equal Opportunity Employer
BICSI is a professional association supporting the advancement of the information and communications technology (ICT) community. ICT covers the spectrum of voice, data, electronic safety & security, project management and audio & video technologies. It encompasses the design, integration and installation of pathways, spaces, optical fiber- and copper-based... distribution systems, wireless-based systems and infrastructure that supports the transportation of information and associated signaling between and among communications and information gathering devices.
BICSI provides information, education and knowledge assessment for individuals and companies in the ICT industry. BICSI serves nearly 23,000 ICT professionals, including designers, installers and technicians. These individuals provide the fundamental infrastructure for telecommunications, audio/video, life safety and automation systems. Through courses, conferences, publications and professional registration programs, BICSI staff and volunteers assist ICT professionals in delivering critical products and services, and offer opportunities for continual improvement and enhanced professional stature.
Headquartered in Tampa, Florida, USA, BICSI membership spans nearly 100 countries.
For more information, contact BICSI at 800.242.7405 (USA and Canada toll-free) or +1 813.979.1991. You may also email firstname.lastname@example.org.