The Meetings Director is responsible for strategically coordinating with staff, members and others on the planning, implementation and assessment of all aspects of the association’s meetings.
Duties and Responsibilities
Overall management of the APA National Planning Conference and other leadership meetings, including the Fall Leadership Conference, Policy and Advocacy Conference, retreats, committee meetings, in-house meetings, etc.
Serves as a member of senior management and provides shared leadership for the organization, including strategic planning.
Directs the Meetings department staff, budget and activities.
Provides staff support to the NPC planning committee, site selection committee, Board of Directors, and other leadership groups, in collaboration with other staff.
Prepares reports for committees, Board of Directors, APA staff and others.
Investigates and evaluates potential sites for meetings; reports accordingly to the Site Selection Committee and the APA Board of Directors.
Oversees activities and logistics for the National Planning Conference and other meetings.
Prepares and manages budgets for the National Planning Conference and other meetings.
Negotiates contracts with convention centers, hotels, vendors.
Helps develop marketing plans and the program for the National Planning Conference.
Supervises staff and vendors on-site at the National Planning Conference.
Oversees the sponsorship program and the exhibit program.
Maintains appropriate meeting history records.
Qualifications (Education and Experience)
College degree and 10 years’ meeting planning experience required. Association background a plus.
Five years’ experience in hiring, supervision of staff, team building, budgeting, and program management required.
Familiarity with site selection, contract negotiation, and meetings industry trends and leaders desired.
Strong understanding of the technology and future direction of the meetings industry desired.
Strong oral and written communication skills with a customer service orientation necessary.
Excellent organizational skills with the ability to coordinate multiple projects simultaneously needed.
Willingness to travel approximately 10 times per year is required.
Proficiency in Microsoft Office required. Experience using association management software desired.
Ability to build relationships with clients, vendors and other industry-related professionals necessary.
APA is a professional membership organization consisting of planners, planning officials, and other professionals and individuals with an interest in planning and a desire to develop great communities. APA’s mission is to provide leadership in the development of vital communities by advocating excellence in planning, promoting education and citizen empowerment, and providing the tools and support... necessary to meet the challenges of growth and change. APA is incorporated in the District of Columbia as a 501 (c) 3 organization, for charitable, educational, literary and scientific research purposes to advance the art and science of planning and the activity of planning -- physical, economic and social -- at the local, regional, state and national levels. The Association includes the American Institute of Certified Planners (AICP), which is responsible for the certification of professional planners and for the enforcement of the Code of Ethics and Professional Conduct.