Serves as the Administrator of the Governance board portal (BoardEffect).
Provides support for the AAS Board of Trustees, AAS Division and Committee Leadership in use of the board portal.
Assists the Executive Officer, Chief Financial and Operations Officer, AAS Secretary and the AAS Treasurer in preparing governance materials for their meetings and teleconferences.
Responsible for Maintaining the governance handbooks for the Board of Trustees.
Responsible for maintaining the staff, finance and governance webpages.
Responsible for coordinating all the logistics for the Trustee and Committee Meetings held at the AAS Headquarters.
Responsible for registering the Trustees for the AAS Summer and Winter Meetings and compiling the housing requirements of the Trustees for the Meetings Department.
Assist in maintaining email accounts assigned to the Finance Department.
Assist with the accounts payable process as needed.
Assist the Cheif Financial and Operating Officer in maintaining the Kastle security system.
Assist in registering Trustees for attendance at AAS Meeting.
Assist in processing Trustee membership dues.
Provide logistical support of Shapley Lecturers.
A bachelor’s degree is required.
A Minimum of four years of experience working directly with elected leadership of a non-profit organization.
Demonstrated knowledge of Windows operating system, Microsoft Office and Drupal.
High level of professionalism is required.
Excellent written and verbal communication skills are required.
Strong time management and organizational skills are required.
Strong customer service skills are required.
Additional Salary Information: Full-time employee benefits include medical coverage (vision and prescription drug plan), life insurance, dental coverage, disability insurance, tuition reimbursement, and AAS contributions to a TIAA-CREF retirement plan after one year of employment with the AAS. Overtime may be required during lead up to governance meetings and when meetings are on onsite at AAS Headquarters.
The American Astronomical Society (AAS), established 1899, is the major organization of professional astronomers in North America. The membership (~7,000) also includes physicists, mathematicians, geologists, engineers and others whose research interests lie within the broad spectrum of subjects now comprising contemporary astronomy. The mission of the American Astronomical Society is to enhance and share humanity's scientific understanding of the Universe.