Membership, Project Management/Program Development
4 Year Degree
Your cooperative, supportive, “can do” nature reflects in each and everything you do. Your strategic mindset serves you well as a staff liaison to committees. You have the innate ability to work independently and responsibly, prioritize, exercise good, independent judgment and initiative and respond quickly to changing priorities. Your strategic mindset serves you well as a staff liaison to committees. Your exceptional ability to communicate paired with your strong organizationis unequaled.
If this sounds like you, read on!
The Membership & Special Projects Society Coordinator, American Shoulder & Elbow Surgeons (ASES) will coordinate the development, implementation, and evaluation of the Society’s activities according to key association management principles and ethics to maintain a healthy and viable organization. Coordinate a wide variety of detailed and complex project management activities, which are dependent upon the Society’s initiatives and strategic plan. Serve as liaison to committees, task forces, and members as assigned.
Coordinate, implement and evaluate membership activities:
Coordinate the membership application process to include material collection and preparation for committee review. Communicate committee’s decisions. Update processes as needed.
Develop and distribute membership and journal subscription invoices; monitor and process payments; send reminders as necessary.
Develop and implement strategies to improve recruitment and retention rates.
Create and distribute relevant membership marketing communications including maintenance of the Society’s website and development and maintenance of social media platforms.
Maintain records and historical data.
Coordinate a mentorship program for new Candidate members.
Create, edit, and distribute newsletters.
Draft correspondence as necessary.
Follow appropriate membership policies and procedures; suggest updates as needed.
Support the society’s mission and vision by serving as a liaison to assigned committees and project teams:
Work with leaderships of the Membership Committee, Fellowship Committees, Research Committee, Journal of Shoulder and Elbow Surgery (JSES), Multi-Center Task Force and others as assigned to implement the groups’ deliverables on time and within budget.
Assist leadership with agenda development, arrange and communicate meetings and conference calls; distribute agenda materials; write appropriate reports; draft, distribute, and archive meeting minutes/official business; conduct follow-up on action items; provide guidance as necessary.
Coordinate the collection and review of research grants and various awards; communicate committee’s decisions; submit and distribute funding requests; collect reports from recipients and publish as directed.
Coordinate activities related to the development, implementation, and maintenance of a registry
Assist with projects as assigned; attend meetings as directed.
Review and evaluate activities on a regular basis; ensure groups are meeting objectives.
Coordinate the Fellowship Match and Recognition Program:
Maintain application materials for fellowship programs to participate in the match process.
Track program applications and ensure adherence to policies; invoice, collect, and record program payments; handle related correspondence.
Field questions from fellowship programs and applicants.
Serve as the liaison to the SF Match to coordinate fellowship programs and applicants.
Manage the Traveling Fellowships Program:
Serve as liaison to international societies participating in the ASES Traveling Fellowship Program.
Coordinate travels for European Fellows when visiting the US. Solicit membership to identify and confirm host locations, secure hotel reservations, arrange airline reservations, and develop travel itineraries. Handle all related communications.
Develop awareness of programs through articles and promotional materials.
Support the ASES Foundation:
Assist with agenda development, arrange and communicate meetings and conference calls; distribute agenda materials; write appropriate reports; draft, distribute, and archive meeting minutes/official business; conduct follow-up on action items.
Distribute donor solicitation letters and assist with fundraising campaigns.
Work with foundation committees as assigned; coordinate the collection and review of grant applications; assist with grant reporting and evaluations.
Maintain donor lists and donation reports; create and send acknowledgement letters.
Update webpages with contribution methods and public donor recognition.
Conduct other duties as needed or assigned:
Solicit membership for committee volunteers; maintain committee lists and rosters; send acknowledgements; and assist with orientation.
Update the Society’s web site in a timely and user-friendly format to reflect current events and opportunities for involvement and education registration.
Prepare confidential and special reports as directed.
Develops timelines, procedures, and schedules for projects as assigned.
Provides administrative coordination as requested to facilitate department projects and activities.
Perform all other job-related duties as required or assigned.
12-15 days per year
· Undergraduate degree or equivalent work experience.
· Four years of association management experience.
· Proficient in Microsoft Office.
· Excellent member service mentality and delivery; effective verbal and written communications; strong organization and interpersonal skills. Ability to think proactively and creatively.
· Must excel in a fast-paced, team-oriented environment. Cooperative, supportive, and “can do” attitude is crucial to success. This person must have integrity and credibility with leaders, members, vendors, and staff.
· Experience with Personify.
If this describes YOU, please apply by sharing the following:
-Clearly communicate why you are the ideal candidate for this role, providing specific examples and experiences as proof points.
-Resumes must be accompanied by a cover letter with salary expectations to be considered.
The American Academy of Orthopaedic Surgeons
Founded in 1933, the Academy is the preeminent provider of musculoskeletal education to orthopaedic surgeons and others in the world. Its continuing medical education activities include a world-renowned Annual Meeting, multiple CME courses held around the country and at the Orthopaedic Learning Center, and various medical and scientific publications and electronic media materials.