Administrative, Clerical, Support, Customer Service and Support, Meetings/Expositions/Events
4 Year Degree
Supporting the Education and Diversity Department, the Coordinator provides administrative support to the PhysTEC Program, a national effort with the goal of increasing the number of qualified K-12 physics teachers. The coordinator also assists with other department activities as needed.
Lead coordinator for the PhysTEC project
Accountable for effectively meeting all objectives, deliverables, and deadlines associated with this project. Specific responsibilities include but are not limited to:
Organize logistics of meetings and conferences
Coordinate program advertising, outreach and publicity materials
Coordinate program communications and maintain website
Assist with program budgets; process invoices and track expenses
Gather project data and prepare reports as requested
Serve as the primary point of contact
Document and maintain current procedures associated with the project
Work collaboratively with the coordinator team
Achieve work objectives through and with others, as needed, using positives and productive communication behaviors
Inform supervisor and offer to assist other coordinators and when you have extra time
Request help through supervisor from the coordinator team when needed, giving as much advance notice as possible
Respect style differences; interact, if possible, with others in a manner they find preferable
Resolve conflicts by first dealing directly with the person involved rather than talking with others. Talk with supervisor if conflict is not resolved satisfactorily.
Other duties as assigned
Education: Bachelor’s degree required.
Experience: Minimum three years of work experience in a similar role, or demonstrated skills/expertise in this area.
Knowledge, Skills, and Abilities: Must be able to work independently with little or no supervision for extended periods, proactively identify and respond to needs, and exercise judgment. Must have ability to take initiative in identifying and responding to issues as they arise. Strong, polished interpersonal, written and oral communication skills are necessary. Must have the ability to handle several complex projects simultaneously, possess excellent organizational skills, and meet deadlines. Computer skills and high level of proficiency in standard office software are essential. Customer service orientation desired, including ability to resolve conflicts constructively, and to empathize and understand perspectives of others. Need to demonstrate willingness and ability to work as a team player. Must be able to travel a few times per year.
The American Physical Society (www.aps.org) is a non-profit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy and international activities. APS represents over 54,000 members, including physicists in academia, national laboratories and industry in the United States and th...roughout the world. Society offices are located in College Park, MD (Headquarters), Ridge, NY, and Washington, DC.