AMC/Account Executive, Administrative, Clerical, Support, Customer Service and Support
4 Year Degree
Association management firm in Rutherford, NJ is seeking a motivated, organized and energetic associate to assist in event planning, marketing and administrative projects for professional/trade associations and nonprofit organizations. This individual will work on multiple client accounts simultaneously and must have demonstrated ability to work in a fast-paced environment and the capability to ‘shift gears’ and accommodate surprises on the fly.
We are looking for an outgoing self-starter who can learn projects and then manage them independently. This means that the incumbent knows how to anticipate his or her own needs (and the needs of our associations) with little guidance, does not procrastinate, and works ahead of deadlines.
The ideal candidate is very tech savvy, meticulously detail orientated and has a pleasant demeanor on the phone. He or she should be a quick learner, able to pick up various types of tasks and processes, either on his or her own or with minimal instruction, and he or she must be a problem solver, able to exercise independent judgement in anticipating and resolving issues.
Office is located in Rutherford, NJ one block from the train station. This is a small 5 person office, the main headquarters are in Manhattan (where there are twelve employees). The successful candidate will be work general business hours in the Rutherford office with an occasional trip to NYC. Friendly and cooperative work environment that is rewarding for self-starters.
Communications (15%) Writing various office correspondence Updating websites through content management systems Creating marketing emails through Constant Contact and other similar platforms Social media
Special Events and Programs (30%) Event planning, coordinating with speakers and venues Sponsorship relations Forging partnerships with affiliate organizations Maintaining attendance lists and additional information for special events Assisting with pre-event communications Proofreading materials Creating information packets and badges Assisting with on-site setup (materials, registration) and greeting attendees
Administrative Tasks (40%) Filing and general administrative tasks Arranging conference calls Taking minutes at Board meetings Answering phones, fielding questions and assisting clients
Bachelor’s Degree Required Entry Level, up to five years of relevant experience required.
Qualifications •Bachelor’s Degree •Proficiency in MS Office (MS Excel and MS Outlook, in particular) •Someone who is very comfortable around computers, basic troubleshooting, learning new programs. etc •Familiarity with email scheduling tools, like Email Scheduler •Excellent time management skills and ability to multi-task and prioritize work •Attention to detail and problem solving skills •Excellent written and verbal communication skills •Strong organizational and planning skills in a fast-paced environment •A creative mind with an ability to suggest improvements
Please look over our website www.jaffemanagement.com to familiarize yourself with the organization before applying. Please email resumes, with a cover letter and salary range requirements (please do not submit salary history), to email@example.com. (Note: Résumés without cover letters will not be considered.) EOE
Jaffe Management is a New York City-based company providing full-and partial-management services to associations & non-profits. We work with your board members and volunteers to ensure that their time is being used in the best way possible to fulfill your organization's mission.
Complete Management - Jaffe Management provides our clients with full management services - your organization does n...ot need a staff or office space, and is free from the daily challenges of running a small office on a limited budget.
Project-Specific Management - For organizations that retain a full-time staff, Jaffe Management can provide project-specific services for one day, one year, or anything in-between.