Incumbent is responsible for effective and timely fiscal operations for the association. The incumbent manages all financial activities, including supervision of accounting staff. The incumbent also manages the association’s and its member regions’ annual capital and operating budget processes (NACUBO, EACUBO, CACUBO, SACUBO). Works closely with other departmental managers to create and recommend appropriate accounting practices and reporting mechanisms. Responsible for establishing and assuring compliance with financial and administrative controls. Serves as liaison to external financial parties, including independent auditors and banking institutions. Prepares briefings and other presentations for management, staff, and Board of Directors.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Maintains a detailed awareness of the financial affairs of the association and monitors the effectiveness of accounting operations. Provides leadership and direction for the organization’s accounting and finance needs.
Leads, manages, and develops accounting and financial services staff, including all aspects of human resource management: employee development, recruitment, issues resolution, performance reviews, and training.
Exercises judgment to develop modifications that increase effectiveness and credibility of accounting reports. Serves as primary resource to all NACUBO staff regarding financial reports, transactions, accounting adjustments, and accounting office procedures. Oversees the design, preparation, issuance, and modification of financial and management reports.
Oversees accounting processes including, but not limited to, cash receipts and accounts receivable, cash disbursements and accounts payable, payroll, accounting records management and banking services. Ensures that accounting records, financial statements and reports fairly represent the financial status and activities of the association. Works with external service provider to implement process improvements in the areas of accounts receivable, accounts payable, payroll, banking services, etc.
Oversees the association’s capital planning, control and budgeting. Develops the association’s planning and budget process by working together with management. Ensures the successful annual budget preparation by managing the comprehensive budget process. This includes but is not limited to preparing the budget package, organizing the budget orientation meeting, balancing the budget and preparing the budget financial analysis for the association and the board.
Monitors the cash flow of the association and makes recommendations for investment strategies. Coordinates the association’s investments with outside investment professionals. Evaluates the investment performance and ensures the investment goals of the association are met.
Serves as liaison to the association’s banking institutions. Serves as liaison to the association’s outside service providers to ensure the policies and procedures are in place to accurately record and report financial transactions. Develops and implements association’s accounting policies and practices and monitors compliance.
Serves as liaison with regional member associations to monitor associations monthly controls, budgeting, and annual audits. Ensures financial processes are in compliance with financial controls.
Responsible for management and operation of Solomon financial system and the financial module within the database. Ensures that both applications integrate with other applications at NACUBO and with each other. Ensures data integrity for all financial systems and components.
Leads efforts to identify and implement process re-engineering efforts in the financial services and organizational-wide areas. Serves as a project manager working with consulting firm to implement recommendations related to improving various accounting processes. Train staff in new accounting processes.
Develops and maintains effective relationships with other departments and assures appropriate communication of plans, issues and opportunities across the accounting/finance customer base. Works with other NACUBO departments to develop financial strategies and to provide financial and analytical support for strategic initiatives. Establishes the reporting needs for Financial Service related to publication fulfillment. Works with member services and the fulfillment center to resolve operational problems.
Coordinates the outside resources in conjunction with departmental staff to complete various accounting tasks. Maintains the internal control system for all accounting and financial reporting activities. Continues to develop and implement an audit strategy to ensure that controls are in place and operating effectively. Ensures staff and volunteers follow established policies and procedures.
Coordinates the annual independent audit of the association’s financial operations and the annual audits for the member regions (i.e., EACUBO, SACUBO). Ensures the expeditious and successful accomplishment of auditors’ objectives by overseeing preparation of required schedules and reports and by responding to inquiries as necessary.
Oversees the review, approval, and processing of disbursements including invoices and expense vouchers for adherence to organization policy. Reviews various payroll management reports from outside service bureau.
Prepares revenue and expense projections and cash flow forecasts for senior management and the board. Designs financial and management reports as requested by senior management and board. Oversees preparation of a comprehensive financial report and monthly financial statements. Conducts the financial analysis activities and provides the analysis and interpretation of past, present, and projected financial results of the association.
Supervises accounting clerk, staff accountant, and senior accountant.
Performs other duties as assigned.
The Senior Director of Financial Services is periodically required to sit for long periods.
Normal corrective vision and the ability to adjust focus are required.
Some travel may be required.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
This is a climate-controlled environment with moderate noise (e.g., computers, printers/copiers, and light traffic).
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
(Exempt employees only) Seven-hour workday, variations in work volume sometimes require extended working hours.
B.S. degree in accounting and 7-10 years accounting/financial services experience. CPA preferred.
Significant experience leading a financial operation and technical competence in the preparation of financial statements and in the application of generally acceptable accounting principles.
Demonstrated competence in financial systems operation.
Excellent communication skills and proficient skills to elicit cooperation among team members.
Highest level of integrity and ability to preserve sensitive and confidential information.
Located in Washington, D.C., NACUBO serves a membership of more than 2,500 colleges, universities, and higher education service providers across the country. NACUBO represents chief administrative and financial officers through a collaboration of knowledge and professional development, advocacy, and community. Our vision: to define excellence in higher education business and financial management.
Established in 1962, NACUBO has been an association since it succeeded a federation of associations of business officers that had given the profession a framework since 1951. NACUBO now represents more than two-thirds of the higher education institutions in the United States.