This growing, northern New Jersey, woman-owned, events and association management firm is seeking a resourceful, meticulous, assistant meetings coordinator who’s looking for increased responsibilities, interaction with clients and prospects, and the opportunity to travel.
This salaried position requires on site presence at our Ridgewood, NJ offices as well as travel to conferences and events (approx. 15-20%).
Essential Job Functions
Meetings and Events
Submit BEOs and AV orders
Client interaction regarding meeting details
Assist in the execution of programs onsite in around the country for clients and in the Bergen County NJ area for women’s networking group
Set up conference calls, set reminders
Purchase supplies for events and office
Oversee and develop meeting collateral including badges, signage, and speaker presentations
Scan receipts, invoices and materials for digital storage and client billing
Packing and shipping materials to/from events
Teamwork Project Management
Wild Apricot and YourMembership for association management clients
RegOnline, eTouches for registration software
Dropbox for all file storage
Gmail for business – email platform
Adobe Sign for contract management
Brother receipt and document scanning
Comfortable working in a team environment, while confident in your abilities to work independently
Successful at managing and prioritizing time
Tech savvy, with a high aptitude for adapting to new technology
Strong writing skills with an emphasis on grammar and format
Demonstrated skills in Word, Excel, PowerPoint and other business tools
Health benefits – contribution toward health plan
Matching retirement program after 1 year of employment
Location is onsite in downtown Ridgewood, NJ, close to NJ Transit trains and buses
Time commitment is 40 hours per week but can be more; especially leading up to major events.
Travel is required approximately 15-20%
1-3 years of meeting/event experience; marketing and association management experience a plus
ECG is a high level, comprehensive meeting planning and association management firm supporting the financial services industry. As an extension of our clients' teams, we help produce events and manage organizations worldwide. Clients include institutional investment associations, asset managers, investment firms, wire houses, associations, broker dealers, RIAs and more.