Federation of American Societies for Experimental Biology (FASEB)
March 8, 2018
Part Time - Internship
Assist the FASEB Office of Scientific Meetings and Conferences (OSMC) meetings staff with meeting(s) preparation and execution. Please find a general overview of possible tasks and responsibilities below. Actual assignments depend on the individual project cycle at the time of the internship.
General Tasks and Responsibilities
General Logistics Support
Assist in the preparation of poster session logistics – numbers, pins, etc.
Prepare pre-con staff packets.
Produce/proof signage and/or sign inserts.
Coordinate packing and shipping of conference materials.
Work with Meetings Team to maintain staff housing list.
Coordinate with Meetings Team to create VIP housing list.
Test/ Update abstract submission site, instructions, and guidelines.
Collect bios, abstracts, speaker materials.
Maintain speakers and awardee spreadsheets and prepares letters and reimbursement forms/procedures.
Assist in the development of meeting content, updates and posts information for website and mobile app.
Prepare call for abstracts, save the date, promotional material, flyers, forms, and slides.
Collect material for development of Program and Addendum.
Prepare schedule, general information, and special functions section of program.
Compile program/abstract book.
Assist Registrar with all general registration processes as needed/assigned.
Assist in assembling attendee materials, e.g. producing badges and any associated info cards and organizing registration materials for on-site distribution.
Assist with preparing RFPs.
Compile incoming proposals for review.
Assist in finalizing arrangements with various meeting vendors (decorator, audiovisual, hotel, supplies).
Other Job Functions
Perform various administrative duties including but not limited to: Preparation of, proofing and editing correspondence; coordinating mailings; responding to routine questions and requests for information.
Special projects as assigned.
May assist in on-site execution of local events.
Experience with Microsoft Office Suite.
High degree of professionalism.
Strong organizing skills.
Ability to prioritize and handle a variety of projects simultaneously.
Ability to work effectively both individually and in a team.
Good research and writing skills.
Excellent verbal communication skills.
Ability to learn new technologies and processes quickly.
In-office support at Bethesda location only.
Flexible on days in office.
Generally looking for 12-20 hours of support/week.
Start date flexible.
Assigned contact at organization for internship duration.
Performance evaluation at end of internships available upon request.
About Federation of American Societies for Experimental Biology (FASEB)
FASEB’s and the member societies reputation for excellence is reflected in the quality of its employees, who form an exceptional team that works to support the goals of the organization. Our positions are diverse and range from administrative, to professional, to executive. FASEB also provides Human Resources services for a number of these member societies residing on our campus.
FASEB and the societies offers competitive salaries and a comprehensive benefit package that includes medical, dental, vision, life, short/long-term disability insurance; flexible spending account, 403(b) retirement plan, free parking, 10 holidays, sick leave, and generous vacation.
All available opportunities for FASEB and member societies for which we recruit are listed below. Please apply for the position(s) of interest through our automated system below.