The National Association of REALTORS® (NAR) is a team of professionals dedicated to providing world-class service to over 1 million REALTORS® working in the United States and around the world. The real estate industry is fast-paced and fast-changing--each year, our members participate in the sale, lease, and management of billions of dollars in real estate. As in every industry, our members’ value proposition is constantly being challenged by innovation.
It is our mission to help REALTORS® navigate that change and thrive in their careers. We cannot do that without the ideas, passion, and commitment from our talented employees. As our greatest assets, employees are offered their pick of competitive benefits/perks and flexible work options. Our most successful employees are committed to:
Thinking in unique and independent ways
Helping others to think for themselves
Helping others to grow and develop
Number of Vacancies: 3
The Executive Assistant provides high-level administrative support to our Senior Vice President by working closely with the executive and team members to create an environment that maximizes efficiency and minimizes distraction, ensures that executive stays on schedule for meetings, projects and at signature events, maintains the organization of the team, prepare extensive travel arrangements for executive, and perform general administrative duties.
The ideal candidate has outstanding organizational and time-management skills with strong proficiencies in office management, record and calendar maintenance, travel planning, drafting reports and correspondence, and experience interacting with C-suite executives. This candidate also thrives on supporting fellow team members and preserving a strong collaborative team culture while practicing discretion.
Duties and Responsibilities:
Maintain office efficiency by planning and implementing office systems
Manage email, calendar, scheduling, and appointments for executive
Prepare expense reports, oversee of administrative budget, and maintain financial statements
Review correspondence to determine whether immediate response is required and assign accordingly
Delegate responsibility for issues coming to the executive and remind executive of upcoming deadlines
Develop schedules for completion of projects and keep projects on schedule
Keep departments advised of general information
Maintain and organize files/correspondence
Prepare for and attend meetings with executive, which includes preparing meeting agenda, securing meeting facilities, and taking notes
Work with executive assistants of other executives and CEO to ensure seamless interaction between departments
Plan and execute logistics for team meetings and events
Screen calls and coordinate daily phone coverage
Other duties, as assigned
Minimum of 3 years experience supporting a C-level executive
Team Player Attitude - strive for excellence, demonstrate flexibility and reliability
Ability to think in innovative ways to find solutions to problems.
Strong Microsoft office skills including Excel, Word and Powerpoint
Exceptional communication skills—verbal, written, and presentation
Strong customer relations and interpersonal skills with a high level of response to all inquiries
National Association of REALTORS® is an Equal Opportunity Employer (EOE/Minorities/Females/Vet/Disabled)
About National Association of REALTORS®
The National Association of REALTORS® is America's largest trade association, representing over 1.1 million members, including NAR's institutes, societies, and councils, involved in all aspects of the residential and commercial real estate industries.