Provides support for sales and organization of sponsorships and exhibits for CHEST meetings and events. Assists the Senior Manager of Exhibits and Sponsorship Sales by performing various functions, including but not limited to: providing project management support, conducting research on new opportunities and supporters, administering databases, serving as a point of contact with exhibitors and sponsors, and maintaining computerized and print files as it correlates to Exhibits and Sponsorship.
Assists in growing sales for Exhibits and Sponsorships Department.
Assists in researching and cultivating new exhibit and sponsorship customers.
Provides assistance in researching and developing new exhibitor and sponsorship opportunities, deliverables, and packages.
Researches pricing models.
Aids in developing new solicitations for exhibit and sponsorship opportunities.
Provides customer service and communication support to exhibitors, sponsors, and outside vendors to facilitate and advance sales opportunities.
Serves as a support contact for communication with Exhibitors and Sponsors.
Answers questions about opportunities and facilitates appropriate hand off for fulfillment.
Assists with all Learning Theaters and Symposia (CME and non-CME) activity both on site and prior to live meetings. Serves as the forward facing single point of contact for each of these programs with external clients and vendors.
Contributes to the drafting and distribution of communication to exhibitors and sponsors. Includes, but is not limited to: sales campaigns and solicitations, right of first refusal forms, letters of agreement, Expo Gram communications.
Assists in the creation and distribution of post event surveys to sponsors and exhibitors.
Compiles list of deliverables and required signage for all sponsorships sold, coordinates sponsor logos and artwork use in all sponsorship programs, and assists with gathering information from sponsors and exhibitors for creation of marketing materials.
Manages process for review and approval of exhibitor and sponsorship ads, door drop brochures, and other marketing materials to meet time sensitive deadlines.
Supports the Senior Manager of Exhibits and Sponsorship Sales with communication to and coordination with outside vendors for sales projects (a2z, TriStar Publishing, Health eCareers, Social Reality)
Develops and implements policies and procedures for optimizing Exhibit and Sponsorship sales and efficiencies.
Gathers and organizes contracts and other paperwork for exhibit and sponsorship commitments.
Contributes to the development of systems that enhance organization of sales-related documentation and information.
Coordinates and completes data entry for numerous systems, including, but not limited to: a2z, Passport, and PlanTour.
Assists the Senior Manager of Exhibits and Sponsorship Sales in updating content for all client applications and contract agreements annually.
Assists in supporting further development of CHEST grants program.
Researches new supporters and opportunities.
Provides support, as needed for live programs and events.
Performs all other ad hoc duties as assigned.
Manages other projects and completes other tasks, as needed.
Required Qualifications and Competencies:
Combination of education and experience equivalent to a Bachelor’s degree
Strong project management skills, including demonstrated ability to successfully complete multiple projects with conflicting deadlines
Strong writing, editing, and presentation skills
Excellent planning and organizing skills
Proficient in customer service skills
Results oriented; detail and service oriented; positive attitude
Demonstrated ability to get things done no matter the obstacle
Computer literacy (Word, Excel, PowerPoint) in a Macintosh environment
Ability to accommodate occasional travel and weekend work
This description was designed as a convenience to acquaint employees and managers with the basic elements of the position. The duties of this position are not limited to what is contained in this description, and employees in this position may be asked to perform various functions not listed. This description is solely for the purpose of summarizing basic duties, and it is not intended to be a contract or guarantee of employment or of any specific terms or conditions of employment. This description may be amended or eliminated from time to time as necessary for operational or business reasons.
About American College of Chest Physicians
The American College of Chest Physicians (CHEST) is the global leader in advancing best patient outcomes through innovative chest medicine education, clinical research, and team-based care. With more than 18,700 members representing 100+ countries around the world, our mission is to champion the prevention, diagnosis, and treatment of chest diseases through education, communication, and research. This includes connecting health-care professionals to the latest clinical research and a wide array of evidence-based guidelines through the CHEST Journal, while also serving as a total education resource for clinicians through year-round meetings, books, mobile apps, and live courses in pulmonary, critical care, and sleep medicine. The first medical association with a clinical simulation program accredited by the Society for Simulation in Healthcare, CHEST also provides hands-on training through innovative simulation education. The CHEST Foundation, our philanthropic arm, provides members with grants, patient education tools, and other resources to help their patients live and breathe easier. CHEST staff are presented with a competitive salary and excellent benefits in a team-based atmosphere of highly qualified colleagues.