The NACD Meetings Assistant supports various aspects of planning and implementation of all association events. This individual will work on multiple fast-paced projects, be well organized and very detail oriented.
Support Director of Meetings and Regional Programming in hotel relationship management for all external meetings
Support registration needs, including receiving and responding to registration inquiries
Prepare & pack materials for meetings and organize pre-event meetings for staff
Provide information to communications team for the meeting website
Review hotel proposals and summarize options
Responsible for all logistics for vendor expo, including serving as main-point-of-contact for all exhibitors.
Pull registration lists weekly for all meetings and disseminate to appropriate people (i.e. regional officers, program chairs, etc.)
Monitor housing lists for all meetings and track against registration list (i.e. reservations without meeting reservations) – reach out to unregistered attendees with sleeping rooms to obtain registration
Reach out to previous years’ meeting attendees to determine current year registration status
Contact facilities and suppliers for requested information (i.e. shipping details, transportation, key cards production, amenities)
Maintain master contact list and staff travel itinerary for all meetings – prepare ground transportation manifests (if applicable)
Prepare invoices for review/payment
Assist in preparation of site visit itineraries and meeting agenda templates
A minimum of one to three years in a non-profit trade association is preferred.
A college degree or equivalent work experience, preferably in the field of meeting planning, communications, marketing, or public relations, is required.
Excellent oral and written communications skills
Creative problem solving a definite plus; calm/cheerful demeanor under pressure
Exceptional organizational skills with the ability to handle multiple assignments in a fast-paced, small office team environment, and the ability to meet multiple deadlines
Must enjoy interacting with members and responding expeditiously to their requests
Proficient in computer and Web skills, including but not limited to MSWord / Excel / PowerPoint and Adobe Acrobat
Some travel is required.
Additional Salary Information: Total compensation for this position is market-driven and includes direct wages and comprehensive employee benefits. Qualified, interested candidates should forward a cover letter, resume, and salary requirements to firstname.lastname@example.org.
About Nat'l Assn of Chemical Distributors
The National Association of Chemical Distributors (NACD), established in 1971, is an international association of chemical distributors and their supply-chain partners. Member companies process, formulate, blend, re-package, warehouse, transport, and market chemical products for over 750,000 customers.
The chemical distribution industry that NACD represents is a major economic engine, employing over 70,000 people and generating $5.14 billion in tax revenue for local communities across the country, all while delivering valuable products to every industry sector.