Awarded as one of the Best Places to Work in Indiana for the past 5 years, the Indiana CPA Society (INCPAS) has an opportunity available to join our team! Under the direction of Director – Learning & Collaboration, the Conference and Member Events Associate works to continually enhance member value through ensuring a positive experience for conference attendees and speakers. He/she works closely with the Director and member volunteers to plan and execute INCPAS Conferences and Events. As part of the Member Services Department, he/she is expected to provide a high level of customer service as well as assist team members with other daily administrative functions.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Primary contact for contract negotiations with hotels and meeting facilities
Prepares set-up instructions for facilities hosting events, including food and beverage, billing, audio/visual needs, etc.
Attends conferences and events to facilitate registration process, set-up, speaker/member needs, etc.
Attends conference project team meetings and calls, takes minutes and performs follow-up with conference project team members.
Gathers conference session information from project team members and speakers.
Makes hotel reservations for conference speakers and confirms needs of speakers for events.
Prepares preliminary information for conference and event brochures for Communications Department.
Primary responsibility for uploading conference information into database
Works with sponsors, vendors and other organizations as needed.
Closes conferences including approval and routing of related event invoices and updating final budget sheets
Works with communications department to ensure proper event marketing and communications
Assists in performing room set up and clean up for INCPAS classrooms and conference rooms as needed
Maintains an inventory of available visual and audio aids for use at conferences and other off-site events.
Communicates clearly with members, speakers, and others via telephone, e-mail and in person regarding events, membership information and other services provided by INCPAS.
Assists Director – Learning & Collaboration with annual budget process as it relates to conferences.
Excellent benefits including insurance, 401 (k) and vacation/personal time.
Please send your resume no later than May 13, 2018. Interviews will be scheduled ASAP!
About Indiana CPA Society
The Indiana CPA Society (INCPAS) is a statewide professional association representing more than 8,000 CPAs in public practice, business and industry, government, and education. We serve the public interest as well as our members. We function as an advocate for the profession through education, public awareness, government relations and promotion of high ethical standards. Programs and services offered by us are designed to meet the needs that have been identified for our diverse membership.