Interel is a professional services company providing full service management, meeting and event management worldwide and Government Relations management to nonprofits. This meeting manager (planner) will deliver a full range of events and meetings both domestically and internationally to Interel’s clients. The manager will be committed to providing excellent customer service and creating quality experiences. This position demands high level financial management and budgeting skills, extensive customer service skills, a professionalism and ability to manage all planning and on-site management of assigned meetings and events. The ideal candidate must thrive in a challenging and fast passed atmosphere where prioritizing and multi-tasking are the norm. Exceptional attention to detail and first class organizational skills are mandatory.
Meeting and event management and exhibit services: including, but not limited to:
Diligently track approved budgets to ensure revenue and expenses are kept within established boundaries and reconcile event bills in a timely fashion.
Ensure best practice, legal compliance and risk management in hotel and event venue contracting
Ensure all logistical details including room set-up, audio visual, transportation, housing, and food and beverage for meetings are planned effectively.
Participate in contract negotiations and evaluations with a variety of vendors for meetings.
Participate in the strategic planning process for all meetings and events to ensure continual improvement and quality customer service.
Ability to make decisions significantly relating to servicing the client.
Ability to exercise independent judgment with regard to serving the client.
Monitor timelines for multiple events.
Assist in developing relationships with clients and vendors.
Other duties as necessary to contribute to the overall success of department.
Qualifications & Skills:
Minimum of 5 years in meeting and event planning
Direct work with a series of International, National, and local meetings preferred
Contract negotiations with national and international hotels and vendors
Demonstrated excellence with verbal and written communication skills
Certified Meeting Planner or qualified to take CMP exam, or equivalent experience
Availability to travel as needed.
Availability to work evenings and weekends in the onsite management of events
Ability to conduct site search and selection
Ability to manage all aspects of meeting planning logistics
Ability to manage a meetings budget
Ability to work closely with various departments: IT, Finance, Graphic Design
Troubleshoot solutions for any meeting challenge
Interest in networking opportunities within the meetings and hospitality community
Knowledge of the CME process a plus
Successful candidates will possess a bachelor’s degree with a minimum of five years’ experience in planning national and international conferences and trade shows, including experience managing, logistics and vendor relations for expositions and meetings; database implementation and promotion and marketing plans. Strong computer skills, contract negotiations and logistics development as well as ability to think on feet are important