The Assistant Bookkeeper reports to the Director of Administration and works under the Full-Charge Bookkeeper, being responsible for assisting with the maintenance of the books for two non-profit associations, the Deep Foundations Institute, a 501c6 trade organization and the DFI Educational Trust, a related 501c3 charitable organization. The duties primarily entail entry of receivables (deposits and invoices) and payables (bills) into QuickBooks, filing, assistance with other data entry projects in both QuickBooks and Excel, as well as creation of reports.
Detailed list of tasks:
Check email first thing in morning and at least one more time during day to respond to requests
Enter bills that come in that day
Enter Invoices for events in QuickBooks (unpaids in Registration System)
Merge/Create letters for Trust donors if an event occurred in the past month
Invoice Magazine Ads
Assist with creation of board meeting reports based on meeting schedule
Assist with entry of final budget numbers for DFI & Trust into QuickBooks by Jan 31
Invoice web ads by Dec 31 for following year
Pull documentation for annual audit as required
Education and Experience: Associate Degree in Business, Management, Accounting or Finance preferred or related experience.
Technical Skills and Qualifications:
Proficiency in Quickbooks, Microsoft Office Suite, specifically Excel.
Experience in accounts payables/receivables and/or general accounting principles preferred.
Must be resourceful, have excellent organizational and prioritization skills, and be detail-oriented.
Must maintain confidentiality at all times.
Familiarity with basic network (server) architecture procedures.
Must be comfortable working in a close-knit, team environment where attitude and work ethic matters.
Working conditions are normal for an office environment.
Work is primarily sedentary in nature.
Approximately 20-24 hours (3 days) per week; (Monday, Thursday and Friday) preferred but can be flexible if required.
Hourly compensation based on experience
About Deep Foundations Institute
Deep Foundations Institute (DFI) is an international non-profit association of contractors, engineers, suppliers, academics and owners in the deep foundations industry. Our multi-disciplinary membership creates a consensus voice and a common vision for continual improvement in the planning, design and construction of deep foundations and excavations. We bring together members through networking, education, communication and collaboration. With our members, we promote the advancement of the deep foundations industry through technical committees, educational programs and conferences, publication of guides and specifications, a peer-reviewed journal, a flagship magazine, research, government relations and outreach. DFI has more than 3,000 involved, knowledgeable and committed members worldwide.