Development and Foundation, Education and Training, Project Management/Program Development
Position Class: Full Time
FLSA Status: Exempt
Location: Washington, D.C.
Prepared: July 11, 2018
Founded in 1976, the Congressional Black Caucus Foundation, Incorporated (CBCF) is a small non-profit organization focused on eliminating disparities within the global black community by developing leaders, informing policy and educating the public. Our primary focus areas are Education, Public Health, Economic Empowerment and the Environment. Applicants may visit the web site at www.cbcfinc.org to view more information on CBCF programs and initiatives.
CBCF is an equal opportunity employer and offers a competitive salary and excellent benefits package including health, dental, vision, 403(b), paid vacation and sick time. Qualified applicants only must forward a cover letter, resume, salary requirements and three professional references, until position is filled, using CBCF’s online employment portal. No phone calls accepted.
CBCF is seeking an experienced Associate Director with multigenerational management skills to direct and develop its Leadership Institute. The Leadership Institute prepares the next generation of leaders to continue community service and policy development through strategic training and preparation. Our goal is to expand the existing programs and increase the pool of African American leaders in public service careers and public policy positions by providing fellowships, internships, and scholarships to individuals with diverse interest in policy areas. The Institute provides numerous educational and leadership development programs for individuals ranging from college students to young professionals with graduate degrees.
Specifically, participants in the fellowship program work with congressional members and committees. The internship programs prepare college students and young professionals to become principled leaders, skilled policy analysts, and informed advocates by exposing them to the processes that develop national policies and implement them from Capitol Hill to federal field offices. In addition, the Institute promotes diverse opportunities to broaden and impact the global African American community, through the new Pathways to the C-Suite internship programs in thriving corporate settings, the Emerging Leaders Study Abroad programs (currently in China and Japan) as well as the many scholarships awarded to talented and deserving students. Institute participants make up the Alumni Network of transformative public servants and future leaders.
Reporting to the Vice President of Programs, The Associate Director, Leadership Institute will direct and manage the Institute to ensure implementation of program objectives and initiatives, plan professional development seminars based on assessed needs of participants, and actively track and report ongoing successes while ensuring the program objectives are met. The Associate Director will collaborate as a thought partner to the Vice President, Programs to identify funding and economic opportunities; and will play a key role in expanding CBCF’s mission and presence beyond the DMV area through community outreach, program development, grant funding and collaborative innovation and engagement with stakeholders. He/she will assist with managing finances and generating revenue for the department. The incumbent will rely on past experiences and judgment to plan and accomplish goals; and must be a mature, professional leader with sound judgment and proven problem solving skills and leadership ability.
The Associate Director will join a committed team to drive the priorities of the fellowship, internship and scholarship programs, as well as manage and expand the Pathways to the Corporate Suite (C-Suite) Internship and Alumni Network. He/she will provide coaching and professional development opportunities to program participants through targeted leadership training; and by engaging organizations and stakeholders to share their best practices. In addition, the Associate Director will oversee the Emerging Leaders Study Abroad Programs focused on global leadership and cultural experiences; and other initiatives as assigned, including Emerge 535, implemented to aggressively address the underrepresentation of minorities on Capitol Hill. Responsibilities include in-direct oversight of program participants, and direct supervision of program staff and management of consultants/vendors to ensure quality service, timely deliverables and compliance.
III. WORKING RELATIONSHIPS:
Reports to: Vice President, Programs
Directly Supervises: one Program Relations Manager;
Indirectly Supervises: Program participants; Alumni; consultants and vendors providing professional services or deliverables.
Type of Supervision Received: minimal to none
Internal Relationships: Close coordination with Vice President, Programs; Resource Development; Communications and Marketing; and the Center for Policy Analysis and Research Department; and Finance and Administration and Human Resources to effect maximum financial support, marketability and integrated execution of all CBCF programs across departments
External Relationships: Program participants; CBCF donors and supporters, CBC Members and staff; and Alumni.
Essential duties and responsibilities include:
Institute Leadership and Management
Work collaboratively with the Program Relations Manager to direct day-to-day development, implementation, and administration of CBCF Leadership Institute. Provide oversight of all programs to ensure successful coordination and delivery of program services. Work with the programs team to develop and maintain the quality of the programs and compliance with requirements, procedures and standards.
Work in partnership with the Vice President, Programs to ensure program goals are met and that program participants make the most of their experience. Liaise with Resource Development and other departments to monitor and maximize program education and stakeholder partnerships and funding opportunities.
Work collaboratively with the Vice President, Programs to maximize the CBCF Leadership Institute’s viability, visibility, and sustainability through its stellar fellowship, internship, and scholarship programs; and that ongoing programs or initiatives are consistent with CBCF’s goals and objectives. Lead the collaboration and engagement to develop a new Alumni Network to further showcase the CBCF Leadership Institute impact globally.
In partnership with the Programs Team, identify and manage strategic training seminars and leadership development opportunities to provide enhanced learning opportunities necessary to develop and groom participants to become effective public servants and emerging leaders. Cultivate participation of fellows, interns, and Alumni to take full advantage of program opportunities and objectives.
In partnership with the Program Relations Manager, oversee the performance monitoring and evaluation; and tracking and reporting for each program; including but not limited to CBCF’s fellowship programs, internship programs, scholarship programs, Alumni Network, study abroad programs, and Emerge 535 initiative. Provide data to showcase the outcome and impact on participants, the organization and partnerships.
Ensure software functions are accurate and up-to-date, including website and database applications and maintenance for fellows, interns, scholarships, alumni, and similar programs. Produce and maintain departmental operations manual and/or training manuals to facilitate business continuity and team cohesiveness.
Provide ongoing coaching, collaboration and cross-training on program policies and procedures necessary to continually administer and execute program goals and objectives with equity, excellence, and impact.
Stakeholder Engagement and Fund Development
Work in collaboration with the Resource and Development Team to engage and collaborate with key stakeholders to produce impactful professional development workshops, briefings, meetings, and leadership seminars to maximize educational opportunities, branding and partnership potential.
In collaboration with the Program Relations Manager, cultivate relationships and foster ongoing meaningful partnerships with Hill offices to facilitate fellows and intern placement goals and objectives; and enhanced educational opportunities. Attend meetings and prepare briefings as required.
Work in collaboration with the Program Relations Manager to plan and execute program opening and closing ceremonies and/or orientation meetings for program participants, and selection procedures for scholarship applicants and recipients. Liaise with Alumni Network to cultivate ongoing engagement and story-telling.
Research and prepare grants to increase program funding and support for new initiatives. Manage necessary grant reporting and oversight to complete and comply with grant and funding requirements.
Work collaboratively across departments, to advance the goals of the organization. Engage and brainstorm with colleagues to effectively inform decisions necessary to maintain a high performance culture with a commitment to quality.
Team Development and Management
Manage and guide staff to promote customer service and executional excellence in support of the CBCF organization strategy. Ensure understanding and compliance to professional ethics, and jurisdictional and legal requirements throughout all program operations.
Coach staff on ways to leverage and build relationships with key stakeholder groups to advance the CBCF’s mission. Provide leadership in development of inter/intra-team communication and cohesiveness to support continual organization growth.
Establish and monitor staff performance and develop yearly SMART goals with objectives and priorities aligned with the mission. Conduct performance reviews and administer salary adjustments accordingly. Recruit and retain high performance team members, empowering them to develop in performance and responsibility.
Identify strategic partners to help further the mission of the CBCF. Actively pursue opportunities to advance and promote programs and initiatives.
Represent CBCF in internal/external appropriate committees and task forces as assigned.
Prepare talking points and presentation reports as requested.
Create an environment supportive of equal employment opportunity.
Perform other duties and projects as assigned.
Required Special Skills
Effectively communicate Program Department deliverables to a variety of constituents and stakeholders across a variety of mediums (internal and external).
Advanced knowledge of virtual training and education technology and platforms.
Proven program and project management skills and experience in designing, managing and delivering high quality projects on time and in budget.
Demonstrate superb oral and written communication and presentation skills in a range of formats to include meetings, briefings, reports, media articles and blogs.
Demonstrated ability to translate strategic goals and objectives into initiatives and work plans and lead execution against those plans.
Successful track record of directing multiple projects in a fast-paced, deadline-driven environment.
Highly accountable for own and direct report actions.
Ability to formulate clear, concise, thorough and supportable recommendations. Exceptional interpersonal skills at all levels of the organization.
Collaborative, solution-oriented team leader and colleague.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Proficiency in cloud-based work environment; such as use of DropBox, SharePoint, etc.
RESPONSIBILITY FOR ACCURACY/ACCOUNTABILITY
The Associate Director, Leadership Institute must communicate with stakeholders on a national and local level to positively influence the effectiveness of CBCF in achieving its objectives. In addition, the Associate Director, Leadership Institute must follow and adhere to federal, state and local ethics laws, as well as CBCF policies governing conduct, in addition to performing his/her duties in an ethical, professional and objective manner. Failure to comply may result in penalties for CBCF and the Associate Director, Leadership Institute.
Knowledge: Advanced degree preferred. Bachelor’s degree in financial, public policy, education or related field is required. The candidate must possess at least five years of supervisory experience in a senior leadership/management position with demonstrated ability to lead, supervise and direct teams; and manage resources and budgets. A minimum of five years of program management experience is required. Applicants with congressional work experience or intimate understanding of the landscape of Capitol Hill is highly preferred. Experience writing and managing grants is a plus.
Skills and Abilities: The incumbent must have multigenerational management experience and related skills to oversee and engage a variety of stakeholders in various settings, while managing multiple programs or projects with attention to detail, excellent judgment, and creative solutions. Must be a professional leader with sound judgment and problem solving skills. Must demonstrate strategic and forward thinking with proven results-driven program development, implementation and project management success. Requires excellent interpersonal skills with experience forging varied relationships with internal and external stakeholders, and ability to leverage new partnerships. Excellent written and oral communications skills is a must.
Computer and Technical Proficiencies: Highly proficient skills in Microsoft Office applications (Outlook, Word, Excel, and PowerPoint) and overall aptitude for technology and cloud-based software are required. Proficiency with telecommunications devices such as iPads, iPhone and/or Androids preferred. Experience with education or scholarship software is helpful.
Physical Requirements: Ability to work in a fast paced environment with strict deadlines.
Additional Salary Information: CBCF is an equal opportunity employer and offers a competitive salary and excellent benefits package including health, dental, vision, 403(b), paid vacation and sick time.