Do you make detailed to do lists before inviting friends over for a casual dinner party? Does creating a timeline in Google Sheets make you feel like your projects are under control? The American Psychiatric Association is looking for a highly-organized, detailed oriented, project manager to assist in creating the world’s largest psychiatric meeting, the APA’s Annual Meeting. The ideal candidate is organized, is task and timeline driven, can work independently and in a team environment under tight deadlines, and has great project management skills. We are looking for someone with a bachelor’s Degree in a relevant discipline and four years related work experience in associations, or someone who has a Project Management Certificate and two years of related work experience. Experience in medical educational is preferred. Experience with project management, event management, and/or abstract management software is a plus.
The Project Manager assists the Senior Associate Director in the planning and coordinating of all activities related to the American Psychiatric Association’s (APA) Annual Meeting and IPS: Mental Health Services Conference. Housed within the Division of Education, the project manager will work in the Office of Scientific Programs (OSP) which is responsible for the development and implementation of the educational content of these two meetings. Primary responsibilities for this position includes the direct management of projects associated with the planning committees, assisting with adherence of production timelines, coordinating with the Office of CME, and assisting with various departmental tasks as assigned. The Project Manager is also responsible for assisting the Senior Associate Director with developing, administering, and implementing administrative procedures and operational methods for the efficient functioning of all Annual Meeting and IPS: Mental Health Services Conference activities and ensuring that ACCME guidelines are followed.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Responsible for assisting the Senior Associate Director with planning and executing all programmatic aspects of the Annual Meeting and IPS: Mental Health Services Conference
- Creates and tracks detailed work plans which identify and sequence the activities needed to successfully implement the meetings/conferences noted above. Work plans cover topics including session scheduling, room assignment, acquiring faculty materials, abstract solicitation, and other work plans as assigned.
- Uses project management approaches to ensure that meeting/conference initiatives adhere to project milestones, scope, and policies.
- Consults with the Sr. Associate Director and the Division of Education Business Manager on the processing of all SPC reimbursement requests, and ensures that faculty and committee members adhere to budget/travel related policies.
- Provides organizational support to staff within the Office of Scientific Programs including drafting and reviewing documentation, organizing internal and external meetings, maintaining accurate records and schedules, and communicating with our scientific program committees.
Travel to Annual Meeting and IPS: Mental Health Services Conference
- Onsite support to member attendees, faculty, and program committee members
Other duties as assigned