DEPARTMENT NAME Legal Affairs EXEMPT/NONEXEMPT Nonexempt AVERAGE HRS./WEEK 37.5
I. PRIMARY PURPOSE:
Under the direct supervision of General Counsel & the VP of Business Development, the Administrative Coordinator is accountable for all activities in the Legal Department and the HOME Foundation.
II. ESSENTIAL DUTIES AND RESPONSIBILITIES: • Perform all administrative duties requested by General Counsel & the VP of Business Development • Assists with Business Issues Committee, Legal Action Committee, State Professional Standards Committee, other committees, and workgroups as assigned. This includes all correspondence with committee members and transcription of minutes. • Serves as, and fulfills all functions of Professional Standards Administrator to State Professional Standards Committee and applicable local boards. • Assists with sponsorship procurements, servicing, and administrative detail for the HOME Foundation. • Researches and solicits potential sponsors for the HOME Foundation and other OAR events as assigned. This includes requests for corporate sponsorships & auction items. • Generate new ideas and business opportunities to increase fundraising opportunities for the HOME Foundation and RPAC. • Assists with drafting, editing, and preparing grant proposals for the HOME Foundation. • Performs basic legal research as requested by General Counsel & the VP of Business Development. • Designated Legal Hotline contact: from 9-12 daily, the Legal Hotline is open to subscribing members to provide business guidance. This requires various repetitive paperwork, including notifying subscribers of membership expiration dates, processing renewals and new applications. Requires statistical reports at end of each month. Respond to all inquiries about Hotline services. • Other duties as assigned by General Counsel & the VP of Business Development.
III. MANDATORY JOB QUALIFICATIONS: • Excellent office skills including proficiency with MS Office products including Excel, Word, PowerPoint, and Outlook. • Experience with taking formal meeting minutes. • Ability to prioritize, multi-task, and possess good organizational skills. • Punctuality and timely completion of assigned tasks is critical. This position also exercises a great deal of discretion, as the administrative coordinator may frequently be provided with highly confidential information. • NAR certification for Professional Standard administration (may be completed within 1 year of hiring) • Excellent communicator with strong grammar, writing and editing skills. • High attention to detail and accuracy, reliable, mature, quick learner and take initiative. • Able to juggle multiple priorities, work independently and in a team. • Excellent time management skills with the ability to meet multiple deadlines at once. • Serves as backup to other office administrative assistants as needed. This includes the receptionist. • Be very flexible, able and willing to be away from home to provide on-site staff support at events and meetings, often working long hours to ensure success for all events. Should be able and willing to pitch-in and help with any and all projects in the office as needed which may include working overtime. • Represent the association with professionalism to multiple audiences via phone and in-person.
IV. NON-MANDATORY JOB QUALIFICATIONS – These qualifications are not absolutely required, but will enhance the applicant’s or employee’s chances for success:
• Trade association experience • Non-profit experience • Experience with grant writing and fundraising
NOTE: Because jobs change, management reserves the right to add to or change the duties of the position at any time.
Additional Salary Information: Salary will depend on experience.
The Oregon Association of REALTORS® (OAR) is one of the largest and most influential trade associations in the state, representing more than 14,000 members involved in all aspects of the real estate profession. Members include both residential and commercial brokers, managing principal brokers, property managers, and industry affiliates.
OAR was established in 1932 to organize the real estate pro...fession in Oregon. Today, the Association is the REALTORS®' real estate business advocate, a force for education, and a legislative advocate for free enterprise and private property rights in Oregon. The Association's core purpose is to advance the ability of Oregon REALTORS® to practice the real estate profession in an ethical, profitable and successful manner.
The work of the Association is overseen by a 15 member Executive Committee, headed by the President of the Association, and by a 100+ member Board of Directors, representative of 27 local associations/boards from across the state. OAR is funded by annual membership dues, special events, and sponsorships. Real estate professionals throughout Oregon look to OAR as a leading provider of high quality real estate business services including educational seminars, risk management services, political and legislative advocacy, and professional standards training and enforcement.
To help advance the business interests of its members, the Oregon Association of REALTORS® organizes the Resources, Education, Advocacy and Legal tools available to its members in the following way:
• Resources in risk management, ethics enforcement, networking, and more.
• Education offerings and opportunities.
• Advocacy on behalf of REALTORS® in the Oregon Legislature and in front of regulatory agencies.
• Legal tools and education.