Purpose: This position is responsible for assisting in the logistical and programmatic activities of operations associated with AIA's participation in international trade shows.
Nature and Scope of Work: Tasks will focus primarily on support for AIA’s involvement with international air and trade shows. Additional activities may be related to any area of the International Affairs Division’s portfolio and administrative support for the International Affairs Division. Position reports to the Vice President, International Affairs.
Provide advance and on-site logistical and operational support for participation of U.S. aircraft and aircrew, U.S. military and government personnel at international air/trade shows
Interface with U.S. Government and Embassy personnel as well as contractors and show organizers
Organize and conduct event registration and badging, budget tracking and invoice / expense report management related to international trade shows
Inform member companies of USG participation levels at shows and member focused activities through work with the International Exhibition Committee
Serve as the lead for all updates to trade show events and the International Division pages of the AIA website
Conduct attendee tracking, registration and material consolidation for airshow signature series roundtable events as well as all council, committee, and working group meetings
Prepare briefing memos and assemble briefing materials for AIA senior staff in preparation for their participation in trade shows in coordination with Communications and Corporate Events Divisions
Coordinate membership outreach in advance of trade shows in coordination with Membership Division
Responsible for recording minutes and providing support for Exhibition Committee meetings and conference calls in addition to supporting International Affairs Division’s Washington-DC based meetings and events, such as the quarterly Security Cooperation Industry Group (SCIG) meeting and annual Defense Institute for Security Cooperation Studies (DISCS) Industry Security Cooperation course.
Maintain common calendars, including the annual tradeshow calendar, the internal Division calendar and council, committee and working group meeting calendar
Serve as the International Division staff lead for all Personify database updates, changes, and maintenance
Support Vice President for International Affairs in all membership recruitment and retention activities
Other duties as assigned
A minimum of 2 years logistics or event management experience, including budget management, preferably with an interest or focus on the aerospace/defense industry
Bachelor’s degree, preferably in government or international affairs, is preferred or equivalent work experience
Experience working directly with the U.S. military is preferred; military service is valued
Experience in the aerospace/defense industry and/or trade associations or membership organizations is preferred
Excellent interpersonal, time management, and communication (verbal and written) skills
Strong organizational skills; ability to multi-task, prioritize, work independently, and apply a strong attention to detail
Ability to travel internationally on a semi-regular basis required (approximately 4-6 times per year for 1-2 weeks at a time)
Strong computer skills; proficiency in Microsoft Office applications, including Word, Power Point, Excel, and Microsoft Outlook as well as WordPress
Experience with Cvent and Personify, or other member database, preferred
Proven customer or member service experience and ability to interact effectively with a wide range of individuals, internally and externally, from all levels of industry and government
Additional Salary Information: Salary negotiable, commensurate with experience
The Aerospace Industries Association, founded in 1919 only a few years after the birth of flight, is the premier trade association representing the nation's major aerospace and defense manufacturers.
Based in Arlington, Va., AIA is led by a Board of Governors that meets twice a year and consists of senior representatives (generally chief executive officers) of member companies, and an Executive... Committee that meets more frequently. A hallmark of AIA is that it receives its policy guidance from the direct involvement of CEO-level officers of the country's major aerospace companies. The government frequently seeks advice from AIA on issues, and AIA provides a forum for government and industry representatives to exchange views and resolve problems on non-competitive matters related to the aerospace industry.
Today, more than 100 major aerospace and defense companies are members of the association, embodying every high-technology manufacturing segment of the U.S. aerospace and defense industry from commercial aviation and avionics, to manned and unmanned defense systems, to space technologies and satellite communications.
In addition, the association has more than 175 associate member companies, all of which are leading aerospace and defense suppliers.
Marion C. Blakey is the association's chief executive officer and president. The association concentrates on issues covering civil aviation, space and national security. The National Security Division includes a number of functional areas including defense budget and policy; workforce, industrial base, international affairs, technical operations, and the Team America Rocketry Challenge, a contest for middle and high school students. Acquisition Policy is the focal point for many initiatives associated with federal government acquisition reform activities. Acquisition Policy functional areas also include coordination of industry environmental and safety matters and activities for the supply chain through the Supplier Management Council.
AIA member company representatives sit on various councils and committees in these areas and, supported by AIA staff, formulate industry positions on specific issues for approval by the Executive Committee and the Board of Governors.
In addition the association has offices for Administration, Communications, Legislative Affairs, and Membership Services. Legislative Affairs coordinates legislative advocacy activities on AIA's issues and Membership Services coordinates AIA's relationship with current and prospective members. Communications is the focal point for news media contacts and publishes a monthly newsletter and quarterly Executive Report on the full range of issues handled by the association. Communications also houses the Aerospace Research Center, which publishes a statistical yearbook, Facts & Figures.