Madison, WI; Alexandria, VA; Glenwood Springs, CO, Wisconsin
Full Time - Experienced
4 Year Degree
Meetings Manager (2+ years’ experience in association meeting planning) Seeking an experienced meeting planner to manage the strategy and planning of multiple AMPED client association meetings and special events including annual conferences, educational seminars, board meetings and more! The ideal candidate is extremely organized and efficient with time management, has experience planning complex meetings with multiple concurrent events, excels at solving logistical challenges and thrives in a high energy team environment. If this describes you, apply today to become an important part of an exciting and diverse team of professionals at AMPED.
Specific job responsibilities include:
Manage the strategy and planning of meetings and special events for client organizations
Maintain and manage meeting planning timeline for pre, onsite and post meeting that enables and anticipates long-term planning and effective event management
Source venues, prepare and distribute RFPs, coordinate and conduct site visits with top venues and lead contract negotiation process
Source external suppliers (e.g., DMCs, exhibit show managers, etc.), prepare and distribute RFPs, lead contract negotiation process and manage affiliate relationships
Determine client service needs with regard to catering, security and rental needs, as well as audiovisual and other meeting technology needs (e.g., mobile app, abstract management, etc.)
Recommend and engage catering, acquire supporting technology and coordinate development of materials to execute a quality event
Supervise, direct and coordinate the activities of personnel, subcontractors and vendors as required to successfully execute all aspects of the event on the scheduled delivery day
Identify potential revenue streams and determine sponsorship and exhibit opportunities/levels associated with each event
Manage exhibit and sponsorship sales and ensure all benefits are implemented
Track registration pace and overall counts, as well as maintain attendance records
Partner with client Executive Director and/or volunteer program committee to determine educational content
Establish communication protocols and operating procedures with client Executive Directors, communications staff and volunteer program committees to effectively promote events to target audiences
Assist in PR activity including the publication of press releases of events
Manage speaker communication and logistics pre-event and onsite to ensure preparedness to provide effective presentations and materials
Provide logistical content for meeting website
Characteristics and talents:
Passionate go-getter with a knack for details, logistics and the ability to adapt to ever-changing client environments in the Association Management Company business model
Continuously seek opportunities for improvements, efficiency, growth and evolution
Strong, positive work ethic with excellent communication skills (both written and spoken)
Be able to travel 4-8 weeks per year, including internationally
Individuals who are a good fit for our company live our mission of perfecting operations and accelerating growth for the associations we manage. We live our mission through our core values of community, innovation, transparency and fun!
We appreciate referrals so please pass this along to anyone you think might be interested!
Internal Number: August 2018
About AMPED Association Management
AMPED Association Management is a full-service association management company working with associations across the globe. We work in partnership with boards of directors to provide high energy leadership and operational management. Our clients are primarily national and international trade and professional associations. We are the headquarters for state, national and global trade and professional associations located in a very attractive historic office space on the Capitol Square in Madison, WI, off King Street in Old Town Alexandria, VA and in downtown Glenwood Springs, CO--right in the Rocky Mountains.AMPED is a close-knit team that provides the personal service your members expect, backed by a staff of expert specialists. We use the knowledge gained from working with multiple organizations to help your organization achieve its highest potential. Best of all, we are passionate about the power of association.