The American Association of Endodontists (AAE) is dedicated to the excellence in the art and science of endodontics and to the highest standard of patient care. The Association inspires its members to pursue professional advancement and personal fulfillment through education, research, advocacy, leadership, communication, and service.
The AAE is currently seeking an Executive Coordinator to join our team. This is a key role providing administrative support to our Executive, Governance, and Advocacy functions.
Provide administrative support, including: administering projects; drafting minutes, reports, correspondence and other documents; screening incoming communications and resolving inquiries; coordinating schedules and updating calendars; maintaining records and files; arranging travel; coding credit card statements; maintaining and updating information in the database and online; and general office duties.
Assist the Executive Director with communicating with members and staff.
Responsible for administrative activities relating to Board of Directors activities, such as coordination, collection and distribution of meeting materials and ballots.
Provide staff support to AAE Officers in a variety of areas, including travel arrangements, travel reimbursements, coordinating event invitations, coordinating routine communications with outside organizations.
Maintain committee membership listings in database and online.
Maintain governance and committee-related pages on the website.
Responsible for administrative activities related to staff and executive team meetings.
Assist with projects related to the Annual Session; coordinates social, VIP and leadership events relating to Annual Session and other meetings/conferences.
What we offer:
Collaborative environment that values creative thinking and hard work.
The chance to make a big impact and be recognized for your contribution.
Support for professional development.
Competitive salary with great benefits including health insurance, dental benefits, 401K, and tuition reimbursement.
If you are someone that has a passion for service, is driven by results, enjoys a team atmosphere and would like to make their mark with an association that is improving the lives of patients, we’d like to speak with you about the AAE and this outstanding opportunity!
What we seek:
Related Bachelor’s degree preferred.
Minimum of 3 years of related experience in association management or other non-profit organization preferred.
Experience using database software.
Familiarity with the dental industry or non-profits, is highly desirable but not required.
Ensures a professional and positive atmosphere while interacting with members, staff and the public.
Ability to maintain discretion and confidentiality.
Strong communication skills, organization skills, and attention to detail.
Ability to work independently and balance multiple projects simultaneously.
Proficiency in MS Office Suite.
Ability to travel overnight.
About American Association of Endodontists
Headquartered in Chicago, the American Association of Endodontists represents more than 8,000 members worldwide. Endodontists are dentists with special training in diagnosing and treating oral and facial pain and problems associated with the inside of the tooth. Endodontics is one of nine dental specialties formally recognized by the American Dental Association.