Information Technology and Web, Meetings/Expositions/Events, Membership
4 Year Degree
The International Association for the Study of Pain (IASP) is looking to hire a Conference Registration Specialist for a busy Education and Events department. The ideal candidate is energetic, has a history of providing excellent customer service, is organized and is capable of managing multiple tasks concurrently. This position requires a hands-on individual with a working knowledge of iMIS and RiSE who enjoys working in a fast-paced and challenging environment.
Assist and contribute to the overall planning of event registration during the pre, onsite and post show phases for multiple events simultaneously. (e.g. attendee customer service, coordinate registration website development, supplier coordination, clerical support and post event debrief evaluations)
Gather and document event requirements and strategize potential solutions to challenges faced with registration processes
Pay close attention to detail, demonstrating accuracy and efficiency in financial reconciliation (process invoices, collect past due payments, reconcile monthly with accounting)
Prepare regular statistical reports particularly registration trends for current and past events as well as potential attendee groups from other societies, working groups, lapsed members, etc.
Write and edit IQAs as needed to extract data from iMIS for the use of other IASP staff and leadership, including education/events, marketing and communications, membership finance.
Ensure accurate and timely entering of records and information into database system for registration and/or exhibitor database
Allocate time according to budget provided by project; checking that work has been carried out to specification and deadlines
Facilitate continuous communication between exhibitors/sponsors, attendees, and suppliers to meet the ongoing, ever-changing needs of the organization
Additionally, IASP currently uses iMIS and RiSE:
Create and manage events within iMIS, including event agendas in RiSE and online registration options through the iMIS event module
Assist members and IASP events staff with event registrations and payments, including cancellations, transfers, refunds, complimentary registrations and special pricing.
Ensure the integrity of member data by keeping iMIS updated on an ongoing basis, making changes forwarded by IASP staff for both individual and company records.
Maintain database integrity by setting and enforcing standards and controls.
Manage iMIS improvement projects with outside iMIS reseller on an as-needed basis
1-3 years of professional experience doing event registration or related role
Familiar with Microsoft Office suite, iMIS and RiSE
Capability to prioritize work according to changing office needs.
Ability to oversee ongoing processes and multiple projects independently.
Ability to communicate effectively with individuals, co-workers and supervisors (verbal and written) in a team environment.
Provide quality customer service with an awareness and time sensitivity to IASP member and customer requests for assistance.
Ability to define problems, draw valid conclusions and propose solutions.
Ability to interpret instructions, gain knowledge and show initiative.
About International Association for the Study of Pain
Vision Statement: Working together for pain relief throughout the world
Mission: IASP brings together scientists, clinicians, health-care providers, and policymakers to stimulate and support the study of pain and to translate that knowledge into improved pain relief worldwide.