| Minimum Qualifications: •Three (3) years of experience in general office responsibilities and procedures. •Must be extremely computer literate. •Knowledge of principles and practices of basic office management and nuances of managing associations to include working with a Board of Directors and committees. •Knowledge of the basic principles and practices of bookkeeping using QuickBooks. •Experience coordinating events. •Ability to work well alone and as part of a team. •Familiarity with horticulture is highly desirable.
JOB DESCRIPTION: Objective: •Create an upscale Association image. •Maintain a well-balanced budget. •Provide expert advice and research. •Communicated regularly with the Board of Directors. •Carry out cost-saving procedures. •Provide complete financial reports. Association Manager (Garden Centers of Colorado) Job Description Continued
•Reduce delinquency percentage. •Communicate important information to members. •Implement Board of Director's decisions. •Computer Proficiency. •Be a good listener to all Association members.
Member Relations: •Personal contact with Association membes’ concerns via telephone, cellphone, email, fax, correspondence and/or in-person. •Communications programs – Newsletters. •Suggest expert advice when needed. •Arrange for services. •Be the organization’s Advocate when arranging services. •Obtain competitive bids for services at the Board of Director's request. •Ensure the best price/performance. •Work with vendors providing service so they understand and implement your wishes. •Provide oversight to ensure services are performed well.
Association Record Keeping: •Retain the corporate minutes, declarations, by-laws and all other important records in a secure manner. •Keep membership correspondence.
Meetings: •Prepare and generate Board of Directors packets for meetings, including the following items: oAgenda. oMinutes of the previous meeting. oBalance sheet. oBudget year-to-date in an easy format to read. oCopies of bank statements. oReceipts and Disbursement reports. oDelinquent member report. oCorrespondence to and from members. oReports from vendors. oCommittee reports. oCopies of bids and proposals. oArticles of interest. oAny other pertinent information that requires Board of Director's action. oConduct and facilitate meetings. oDocumented “To-Do” lists. •Conduct and facilitate meetings. •Documented “To-Do” lists. •Informational and special meetings. Association Manager (Garden Centers of Colorado) Job Description Continued
Correspondence: •Respond to Association letters received. •Prepare annual meeting notices and other notices as requested by the Board of Directors. •Keep an up-to-date member directory. •Newsletters when requested. Legal: •Work carefully with legal counsel on legal issues. Insurance Company Liaison: •Suggest necessary coverage. •Obtain competitive bids for complete Association coverage with several recognized national companies. •Work with Association’s insurance carrier in case of a claim and follow up until settlement. Accounts Receivable: •Receive membership dues and post to accounts. •Delinquency follow-up. •Notify and work with an attorney to commence collection efforts if all other efforts fail. Accounts Payable: •Produce and receive vendor invoices. •Verify and generate check run for payment once a month or as needed. •File in Association’s vendor files. Bank Account Management: •Prepare and deposit payments into the Association’s account in a timely manner. •Reconcile bank statements each month. •Recommend best interest rates for restricted reserves to the Board. •Monitor due dates of C.Ds. Budget Preparation: •Budget preparation and recommendation of the annual budget to the Board of Directors. Financial Reporting: •Complete balance sheets generated monthly for operating and reserve accounts, including budget variances, income statement, check register, membership dues, aging reports and copies of all bank statements. •Collect W-9 information from vendors to generate and distribute 1099s at calendar year end. CPA Liaison: •Retain financial records for IRS and the State of Colorado. •Prepare for formal financial compilations and tax returns by the accountant chosen by the Association. •Work with your chosen auditor during periodic audits. | 
