Preparation and maintenance of all financial data required to generate accounting detail;
Preparation and issuance of monthly and year-end financial statements;
Analysis of financial data and reports;
Management of cash flow;
Maintenance of bank and investment data for GPhA, GPhA-AIP, PharmPAC and GPF;
Coordinate the production, compile the details and analyze the annual budgets;
Review and approve departmental expenditures;
Provide general oversight of bill payment processes, including finance department approval for all expenditures;
Serve as liaison to the Investment Committee;
Serve as liaison to the Audit Committee;
Prepare work papers and otherwise coordinate all activities related to year-end financial audits;
Prepare work papers and otherwise coordinate all activities related to year-end tax-filing requirements;
Prepare annual Real and Personal Property Tax Returns;
Prepare and submit PharmPAC reporting to the Campaign Finance Disclosure and Georgia State Ethics Commission, as required;
Ensure compliance with GAAP and regulatory statutes;
Maintain all accounting policies and procedures;
Develop and maintain adherence to internal control procedures to safeguard assets;
Coordinates Human Resource management with Staff Metrix, GPhA’s human resource management contractor;
Performs semimonthly payroll duties
Manages the GPhA 401k plan and perform all duties required
Manages the Principal STD and LTD data requirements
Serves as GPhA, et al, risk manager including administration of the association’s insurance matters for liability, property, automobile and other coverage as needed
Manages Information Technology and phones in conjunction with Bennett Thrasher, a GPhA contractor
Manages facility repair and maintenance issues
Provides oversight for the maintenance of electronic documentation for all contracts and other selected documentation
Monitors renewal dates for all leases and service contracts
Chairs the Safety Committee;
Performs other administrative duties as required.
GENERAL DUTIES AND RESPONSIBILITIES:
To support the vision, mission and guiding principles of the Association.
While performing any procedure, all associates must observe applicable Safety, Health, and Environmental rules and guidelines. The use of appropriate personal protective equipment is required.
Attend and participate in training opportunities and seminars relevant to this position.
Adhere to appropriate Association operating procedures, benefit rules, employment, and safety policies/practices.
ADDITIONAL DUTIES AND RESPONSIBILITIES
Any other duties as assigned by the CEO.
Job has assigned areas of responsibility and work content involves high levels of discretion. The need for accuracy and effective utilization of resources is exceptionally high. Errors in judgment will waste resources and severely impact Association performance. Incumbent operates independently and under general supervision.
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the associate is:
Frequently required to perform administrative and professional work using writing tools and electronic media
Required to be ambulatory to move around freely between buildings, and between levels within buildings
Occasionally lift and/or move up to 30 pounds
While performing the duties of this job, the associate may be occasionally exposed to fumes or airborne particles and toxic or caustic chemicals associated with office work
Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus
The noise level in the work environment is usually low
COMPETENCIES/SPECIFIC EXPERIENCE OR TRAINING PREFERRED:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience
Experience in not for profit accounting
Five or more years of experience in senior finance/accounting position managing professional staff and reporting to senior management and the Board of Directors
Bachelor’s Degree or better in business, accounting or finance, with emphasis in accounting (or equivalent experience)
Knowledge, Skills and Abilities
Possesses effective communication skills (both oral and written)
Proven track record of development, implementation and management of organizational budget process
Superior problem-solving skills and attention to detail
Proven managerial and staff development skills
Ability to be effective handling multiple duties and priorities in small office environment
Ability to work independently and effectively with senior leadership, the Executive Committee and external stakeholders
Effective negotiating skills
Equipment and Applications
Experience with QuickBooks, preferred
Strong computer skills with above average working knowledge of Microsoft Windows and Office (in particular, Outlook, Excel, Word, PowerPoint and Access)
About Georgia Pharmacy Association
The Georgia Pharmacy Association represents Georgia’s pharmacists, pharmacy technicians, and their patients.