This position will provide administrative support to the Academy’s meetings team and special projects, as needed. The candidate will support a high-impact team of meeting planners and work collaboratively with other departments to successfully implement Academy initiatives. 75% of this position will focus on supporting the operational logistics of the Annual Assembly, stand-alone courses and 30+ committee meetings throughout the year; 25% of this position will assist Academy projects across departments.
Essential Duties and Responsibilities:
Performs general administrative functions, including word processing, creating spreadsheets, formatting reports, creating forms, photocopying, filing, arranging conference calls, and assisting with meeting and travel planning for staff, faculty and committee members.
Responsible for maintaining and following work plans associated with small to medium size projects; strong comfort-level with independent projects.
Requires collaboration and involvement in flexible reporting relationships with co-workers, at every organizational level, across departments.
Collaborate with department staff liaisons to implement multiple committee meetings, annually.
Strong customer-service focus.
Serves as customer service back-up as needed.
Performs other duties as assigned by the Director of Meetings and AED, Education.
Required Skills & Qualifications:
Ability to organize, structure, and communicate information and ideas clearly, both verbally and in writing, using excellent diction, grammar and vocabulary.
Computer proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe.
Exceptional customer service skills, including the ability to respond to Academy members, internal staff and others in a professional, knowledgeable, helpful and friendly manner.
Superior organizational skills with demonstrated ability to complete multiple tasks within deadlines.
Works efficiently and collaboratively with a cooperative spirit.
Ability to effectively collaborate within and across departments in order to achieve both departmental and organizational goals.
Ability to assess and articulate ways to improve processes and programs.
Maintains high professional standards of integrity, ethics, and commitment to the goals of AAPM&R.
Education and Experience:
Relevant Bachelor’s degree or equivalent experience.
Experience in association management and meeting planning a plus.
Less than 5%.
Internal Number: ED419
About American Academy of Physical Medicine & Rehabilitation
Who We Are: As the premier medical society for the specialty of physical medicine and rehabilitation, AAPM&R is the only organization exclusively serving the needs of practicing PM&R physicians.
Vision Statement: Transform the focus of health care to value function.
Mission Statement: The American Academy of Physical Medicine and Rehabilitation serves its member physicians by advancing the specialty of physical medicine and rehabilitation, promoting excellence in physiatric practice, and advocating on public policy issues related to persons with disabling conditions.
Core Purpose: To advance our members’ ability to serve patients