The National Conference of State Legislatures is a bipartisan organization that serves the legislators and legislative staff of the nation's 50 states, its commonwealths and territories. NCSL provides research, technical assistance and opportunities for policymakers to exchange ideas on the most pressing state issues. Our mission is to serve state legislatures and other intergovernmental groups by providing support, promoting fresh ideas, connecting legislators and staff with experts and each other, and provide a strong, cohesive voice in the federal system. Since its founding in 1975, NCSL's staff has grown from 15 employees to over 150 employees in its offices in Denver, CO and Washington, D.C.
This position involves coordinating support activities, administrative and technical work for the director of the Foundation. The position’s coordinating functions typically cross program lines and may involve professional and support staff from throughout the organization. The work requires a broad-based, in-depth knowledge of the entire organization and is distinguished by its variety, scope, and the degree of independence and initiative required of the employee.
This position requires a detail-oriented individual with excellent organizational and communication skills and the ability to work independently. The position requires regular contact with NCSL’s members, Foundation sponsors, vendors and the public. The duties include organizing and producing materials for the NCSL Foundation sponsors and board of directors. These materials include identifying and maintaining content on the program webpage (ongoing), assisting with the production of publications and meeting planning. Duties also include producing and mailing materials to Foundation sponsors and the board of directors.
This position is grant-funded and is subject to reduction in percentage of time covered or elimination if grant funding becomes unavailable.
RESPONSIBILITIES AND DUTIES:
Plans, arranges and coordinates all administrative, logistical, and support services for the NCSL Foundation Board. Also, provides support to the Legislative Summit Host Committee contributor benefits.
Acts as liaison between the director of the Foundation and other staff including coordinating the dissemination of information, interpreting policy or directives, and answering questions.
Provides program support and administrative assistance to the director of the Foundation and the Foundation Board of Directors.
Independently handles complex organization wide projects which may entail collecting, monitoring, assembling and analyzing program, grant or budget data.
Acts as principal liaison between the director and external groups.
Maintains content of Foundation web pages.
Performs meeting planning duties including budget tracking and report generation and works with vendors and NCSL members.
Works with the director of the Foundation to plan the bi-annual Foundation Board meetings and records minutes at each board meeting.
Provides general support to the Foundation director and the development staff to maintain the sponsorship base of the organization.
Coordinates and produces large documents including briefing books for the NCSL Foundation Board of Directors and the Foundation’s Annual Report.
Develops and maintains specialized program information in the NCSL database and Microsoft Excel and maintains information on NCSL constituents and Foundation sponsors.
Performs other duties as assigned.
This position has no direct supervisory responsibilities but does serve as a coach and mentor for other positions in the department.
This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, copy machines, scanners and smartphones.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This is largely a sedentary position that requires the ability to speak, hear, see, lift small objects up to 50 lbs., open filing cabinets and bend, stoop, or stand on a stool as necessary. Requires the ability to travel locally, regionally and nationally, including overnight and weekends.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Experience and Education
High school diploma (or its equivalent) plus seven years of progressively more complex administrative experience or a bachelor’s degree plus three years of administrative work experience. An undergraduate degree is preferred.
Knowledge, Skills and Abilities
Skill and competence in handling administrative and logistical details for large meetings.
Expertise and proficiency in coordinating the work of others even under pressure.
Proficient knowledge of Word, Excel and Outlook are required. Sales Force background a plus.
Strong customer service skills and organizational skills with attention to detail.
The ability to effectively prioritize assignments, manage time, work independently and problem solve.
The ability to communicate effectively in writing or orally and to deal discreetly and maturely with politically sensitive information.
NCSL offers an outstanding benefits package including low cost health, dental and vision coverage, a 401(a)-retirement plan with 10% contribution after 6 months and full vesting, life & disability insurance, 3-weeks paid vacation with 5+ years of paid full-time work experience, paid leave, 35-hour work weeks, telework, pet insurance, discounted bus / train passes, in-office dry cleaning pick up, access to 24-hour fitness memberships, and more!
Interested candidates should send a cover letter and resume highlighting skills and qualifications to: https://ncsl.applicantpro.com/jobs no later than Wednesday, June 12, 2019.
NCSL IS AN EQUAL OPPORTUNITY EMPLOYER.
About National Conference of State Legislatures
Since 1975, the National Conference of State Legislatures has been the bipartisan voice of legislators and legislative staff in the states, commonwealths and territories of the U.S. Our mission is to serve state legislatures by providing support, promoting fresh ideas, connecting legislators and staff with experts and each other, and providing a strong, cohesive voice in the federal system.
Legislators and legislative staff turn to us for up-to-date, nonpartisan information on critical state legislative issues, including health care, budgets, elections, transportation, education and more. We work to protect state sovereignty and flexibility, fight against unfunded mandates and oppose unwarranted federal pre-emption of state authority. Our experts and their research are regularly cited by prominent national news outlets, including the New York Times, Wall Street Journal and NPR.
NCSL’s success depends on its dedicated and talented staff. Our staff serves a diverse community of legislators and legislative staff, and NCSL values a diverse workforce that reflects that community. We strive to recruit, develop and retain the most talented people by valuing their varied skills and ...experiences. Employees work in a challenging, often fast-paced environment where they assist legislators and legislative staff in their work to promote the common good of the citizens of the states.