Administrative, Clerical, Support, Customer Service and Support, Education and Training
2 Year Degree
Title: Professional Education Coordinator
Reports to: Executive Director
General description: Serves as senior level support staff for training and other activities of NASACT and administrative contract clients.
Provide senior level support and assistance with a specific focus on professional training events.
Primary point of contact for presenters; gather materials such as bios, headshots and presentations.
Oversee association webinars, providing technical assistance to speakers and participants.
Create registration of events in the association management system and manage webpages for training.
Assist senior level staff with all phases of training events, including development of promotional materials and onsite conference materials, posting materials to conference mobile app and/or web page, and providing onsite assistance.
Oversee audio/visual operations for onsite events, including setup and breakdown of AV equipment.
Serves as the main point of contact with the onsite AV staff at the venues.
Develop and manage the conference mobile app for the NASACT Annual Conference, and other conferences as assigned.
Manage and oversee the process for event evaluations and continuing professional education (CPE) requirements. This includes developing, compiling, storage, and distribution of CPE certificates and evaluation forms.
Utilize the association management software to maintain accurate and current member database, run queries, and produce regular training event reports and name badges (where applicable).
Manage compliance with CPE requirements prescribed by the National Association of State Boards of Accountancy.
Oversee the association’s training seminars program and operations of any online learning systems.
Assist with annual dues process, including production of invoices.
Assist communications manager with annual Hall of Fame program, including developing the annual video.
Provides support and works closely with conference manager on onsite event planning related to sessions.
Serve as a liaison for committees, subcommittees and groups as assigned.
Assist with association surveys, including books produced by NSAA and NASC. This includes compiling and analyzing results by running queries and producing reports.
Assist staff with help desk-type IT issues, including basic software implementation and questions.
Write minutes during meetings and conference calls as requested.
Draft e-mails, letters and other correspondence to members as necessary.
Serve as first back up to the administrative assistant and perform other duties as assigned.
Related knowledge, skills and abilities
Knowledge of association management, committee operations, etc.
Excellent communication skills and ability to work closely with association members and colleagues at all levels of government and the private sector.
High quality customer service skills and professional demeanor.
Proficient in Microsoft Office Suite, with emphasis on knowledge in Word, Excel and PowerPoint.
Working knowledge of Adobe Suite software.
Excellent organizational and project management skills.
Ability to communicate in a clear, concise manner in both verbal and written forms.
Basic knowledge of HTML and rules and standards for website development and maintenance.
Flexible attitude and ability to perform multiple tasks in a deadline-oriented environment.
Ability to analyze and solve problems.
Attention to detail and accuracy.
Must exercise initiative and exercise leadership to complete projects.
Should be adaptable and willing to make changes when required.
Willingness to travel on a limited basis.
Minimum training and experience
Proficient computer skills and in-depth knowledge of relevant software including the Microsoft Office Suite.
Knowledge of standard office administrative practices and procedures.
Three years of senior level support.
Basic business and accounting knowledge (preferred).
Bachelor or associate degree (preferred).
About National Association of State Auditors, Comptrollers and Treasurers
The National Association of State Auditors, Comptrollers and Treasurers (NASACT) is an organization for state officials tasked with the financial management of state governments. NASACT’s membership is comprised of officials who have been elected or appointed to the office of state auditor, comptroller or treasurer in each of the 50 states, the District of Columbia and U.S. territories. For more information on NASACT or its affiliate organizations, the National State Auditors Association (NSAA) and the National Association of State Comptrollers (NASC), call (859) 276-1147 or visit www.nasact.org.