Communications/Editorial, Marketing, Project Management/Program Development
4 Year Degree
If you’re a planner, a doer and a fixer then we’ve got the perfect job for you! Our Washington, D.C. association is growing, and we need someone who’s highly organized, professional, multi-talented and a self- starter ready to help take our organization to new heights.
Our Special Projects Manager will serve three core roles:
Manage various projects/programs that overlap multiple departments and require centralized coordination.
Analyze, plan, design, develop and implement short and long-term projects that have an impact on the organization’s ability to generate both membership and non-dues revenue, in close collaboration with the Executive Director/CEO and other departments, as appropriate.
Serve as the primary point of contact between the Executive Director/CEO and internal/external customers.
The successful candidate will be a seasoned, high-level administrative professional with tact, professionalism, and a sense of urgency characterized by a focus on success. (S)/he must integrate well within a team environment that emphasizes mutual respect and collaboration, and where the common goal is organizational and individual success.
Manage, at a minimum, the following programs including coordinating the promotion of the programs, managing communication, directing follow-up, and making recommendations for program improvement:
Distinguished Leadership Awards Program: These awards are given at the annual conference each fall, with a nominations process that runs for several months prior.
Design-Build Project/Team Awards Program: One of our most important and impactful programs, this role includes management of a custom-built database, coordination with an awards jury, communication with winners, and assisting with production of the awards event during the annual conference.
Conference Scholarship Program: The scholarship program is a way to offset costs for public agencies to attend our conferences. Scholarship applications are open year-round, and an organized, methodical approach to managing the program and communicating on a regular basis is required.
Research, gather, organize and summarize data for special projects. Based on this information, incumbent will develop, evaluate, recommend and implement procedures for continuous process improvement, business development, and quality control.
Obtain working knowledge of association management system in order to research and obtain various statistical or trend data, as requested. Analyze data for trends or conclusions and present results and recommendations to the CEO.
Work closely with Executive Director/CEO to assess departmental processes and performance, and take on special projects, as needed, to assist in ongoing process improvement
Executive Office, Board of Directors and Committee Support:
Serve as “gatekeeper” for the Executive Director/CEO by managing appointments, screening calls, and exercising discretion in handling information of a sensitive and confidential nature.
Manage Executive Director/CEO’s travel, meeting and event arrangements.
Serve as “eyes and ears” of the Executive Office, using good judgment to inform the Executive Director/CEO of areas requiring his/her attention.
Manage Board meeting logistics including assistance in preparing Board briefing materials, monitoring Board members’ travel and lodging needs, and planning/organizing Board dinners and other social events.
Prepare minutes from Board meetings.
Assist Executive Director/CEO in management of the Board nominations process.
Maintain Committee module of database.
Help ensure committee member adherence to organizational policies and procedures.
Exceptional [end user] technology skills including the following:
Project Management software
MS Office Suite
Travel to 3-4 meetings, including conferences, per year is required
Ability to manage multiple priorities in a fast-pace environment
About Design-Build Institute of America
The Design-Build Institute of America (DBIA) is the only organization that defines, teaches and promotes best practices in design-build project delivery. DBIA was founded in 1993 in response to the emergence of design-build and integrated project delivery as a significant force in the design and construction industry. From its headquarters in Washington, DC, and network of regions throughout the U.S., the Institute provides a forum for all participants in the design-build process, owners and practitioners alike. DBIA is the center of expertise for integrated project delivery, advocating best practices, creating and disseminating educational information, and furnishing advice and support to facility owners and users. For more information visit www.dbia.org.