The National Conference of State Legislatures is a bipartisan organization that serves the legislators and legislative staff of the nation's 50 states, its commonwealths and territories. NCSL provides research, technical assistance and opportunities for policymakers to exchange ideas on the most pressing state issues. Our mission is to serve state legislatures and other intergovernmental groups by providing support, promoting fresh ideas, connecting legislators and staff with experts and each other, and provide a strong, cohesive voice in the federal system. Since its founding in 1975, NCSL's staff has grown from 15 employees to over 150 employees in its offices in Denver, CO and Washington, D.C.
This position involves coordinating support activities, administrative and technical work for the Director of Marketing and Meetings Director and support for the marketing, meetings and exhibit managers. The position coordinates functions typically across program lines and may involve professional and support staff from throughout the organization. The work requires a broad-based, in-depth knowledge of the entire organization and is distinguished by its variety, scope and initiative required of the employee. NCSL is seeking a detail-oriented individual with excellent organizational and communication skills with the ability to work independently. The position requires regular contact with NCSL’s members, exhibitors, advertisers, vendors, and the public.
RESPONSIBILITIES AND DUTIES:
Plans, arranges, and coordinates all administrative, logistical and support services for the NCSL Legislative Summit and Exhibition in conjunction with the Director of Marketing and Meetings.
This includes newsletters, contracts, emails, website, service manual, customer support, onsite support at Legislative Summit and other duties as assigned.
Organizing and producing materials for Exhibits, Meetings and Communications.
These materials include identifying and maintaining content for each program web page, assisting with exhibits, advertising and meetings. Duties also include producing materials to exhibitors, advertisers, vendors, and legislators.
Acts as liaison between the communications division and other staff including coordinating the dissemination of information and answering questions.
Provides program support and administrative assistance to the Marketing and Meetings Communications team.
Independently handles complex organization wide projects which may entail collecting, monitoring, assembling, and analyzing program or budget data.
Maintains content of the NCSL Summit web pages.
Compiles documents and information for departmental budgets, reports, maintains meetings calendar and historical data.
Develops and maintains specialized program databases in Personify and Excel and maintains information on NCSL exhibitors and advertisers.
Provides administrative support for the Continuing Legal Education programming.
Assists with the coordination, promotion, and support for webinars.
This position does not have supervisory responsibilities at this time.
This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, copy machines, scanners and smartphones.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; stand; walk; open filing cabinets; bend; stoop; use hands to finger, handle or feel; and reach with hands and arms. The employee may need to lift and carry objects up to 50 lbs. Requires the ability to travel locally, regionally and nationally, including overnight and weekends.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Experience and Education
High school diploma (or its equivalent) plus seven (7) years of progressively more complex administrative experience or a bachelor’s degree plus three (3) years of administrative work experience. Business and/or administrative training is desired.
Knowledge, Skills and Abilities
Skill and competence in handling administrative and logistical details for large events;
Knowledge of web design technology, multimedia capabilities and digital marketing strategies;
Knowledge of Microsoft Office Suite and Adobe Creative Suite;
Experience with email marketing platforms (such as MailChimp, Constant Contact);
Experience with a CRM data management system (Salesforce a plus);
Ability to coordinate and execute efforts of a team;
Familiarity with NCSL's or related non-profit organization's goals and practices;
Strong ability to relate to and successfully service constituents;
Capacity and willingness to take on multiple and differing responsibilities;
Ability to work well under pressure, multi-task, and meet deadlines;
Sound judgement in communicating information in a neutral, non-partisan manner.
NCSL offers an outstanding benefits package including low cost health, dental and vision coverage, a 401(a)-retirement plan with 10% contribution after 6 months and full vesting, life & disability insurance, 3-weeks paid vacation with 5+ years of paid full-time work experience, paid leave, 35-hour work weeks, telework, pet insurance, discounted bus / train passes, in-office dry cleaning pick up, access to 24-hour fitness memberships, and more!
Interested candidates should send a cover letter and resume highlighting skills and qualifications to: https://ncsl.applicantpro.com/jobs/ no later than Friday, September 13, 2019.
NCSL IS AN EQUAL OPPORTUNITY EMPLOYER
About National Conference of State Legislatures
Since 1975, the National Conference of State Legislatures has been the bipartisan voice of legislators and legislative staff in the states, commonwealths and territories of the U.S. Our mission is to serve state legislatures by providing support, promoting fresh ideas, connecting legislators and staff with experts and each other, and providing a strong, cohesive voice in the federal system.
Legislators and legislative staff turn to us for up-to-date, nonpartisan information on critical state legislative issues, including health care, budgets, elections, transportation, education and more. We work to protect state sovereignty and flexibility, fight against unfunded mandates and oppose unwarranted federal pre-emption of state authority. Our experts and their research are regularly cited by prominent national news outlets, including the New York Times, Wall Street Journal and NPR.
NCSL’s success depends on its dedicated and talented staff. Our staff serves a diverse community of legislators and legislative staff, and NCSL values a diverse workforce that reflects that community. We strive to recruit, develop and retain the most talented people by valuing their varied skills and ...experiences. Employees work in a challenging, often fast-paced environment where they assist legislators and legislative staff in their work to promote the common good of the citizens of the states.