Administrative, Clerical, Support, Communications/Editorial, Customer Service and Support
The quality improvement specialist (QIS) will provide administrative support for the SVS PSO, with a particular emphasis on organizing Regional Quality Meetings, the VQI Annual Meeting and other national meetings to include scheduling, preparation of materials, travel arrangements, coordination with meeting planners and meeting summaries. The QIS will schedule, prepare, organize and package materials for meetings in multiple formats (electronic, print, etc.) and assist with the creation of reports and agenda materials for committees/councils/task forces. The QIS will also manage the grant application process to help fund Region Quality Meetings.
What you’ll own (Responsibilities)
Administrative support to SVS PSO Regional Vascular Study Groups (18 groups)
Provide administrative support to regional group representatives for bi-annual meetings
Coordinate regional group bi-annual meetings, including invitations and responses, meeting room scheduling, food/beverage and audio-visual requirements, meeting evaluations
Administer report development process for meetings, including formatting information provided by statistician and coordinating distribution to sites
Prepare data packets for meetings
Maintain records and calendar for regional group bi-annual meetings
Provide additional administrative support to Vascular Study Group of New England
Submit and track grant applications for Regional Meeting funding
Administrative support to SVS PSO and Society for Vascular Surgery Chicago office
Maintain PSO records, including contact lists, contracts, research/quality activity, publications
Maintain the PSO’s Agency for Healthcare Research and Quality files and assist with annual report
Assist with PSO Quality Committee conference calls, as needed
Assist with Regional Vascular Study Group formation procedures and communications
Assist with preparation of improvement reports for sites
Provide Chief Medical Officer welcome communication to new PSO members
Special projects assigned by Director, such as surveys, mailings, email communications
Other duties as assigned by Senior Director or Senior Clinical Director
What you’ll bring to the job (Requirements)
5-7 years administrative experience
Bachelor's degree preferred, but not required
Excellent administrative and organizational skills; prior office experience preferred
Proficiency in Word, Excel, and PowerPoint (intermediate to advance skill level) to convey a professional image
Strong writing, verbal, and interpersonal skills
Organized, detail-oriented and self-directed
Customer-service focus preferably assisting physicians and medical professionals
Must be able to manage and prioritize multiple projects in a deadline-oriented environment.
Ability to synthesize diverse information from multiple sources
Typical office setting with routine sitting and occasional standing. Routine use of basic office equipment and computer. Occasional local and out of town travel is required for this position. Occasional evening and/or weekend work maybe required based on business needs. Routine telecommuting is allowed.
SVS offers a comprehensive and competitive recognition and reward program. We believe in professional staff development. We know that our investment in employee growth provides even greater potential for them to contribute to our organization, each other, and the community at large.
About the Society for Vascular Surgery
The Society for Vascular Surgery advances the care and knowledge of vascular disease, which affects the veins and arteries of the body, to improve lives everywhere. It counts more than 6,000 medical professionals worldwide as members, including surgeons, physicians and nurses. For more information about vascular health and the society, please visit www.vascular.org.
The Society for Vascular Surgery is an Equal Opportunity Employer.
About THE SOCIETY FOR VASCULAR SURGERY
The Society for Vascular Surgery® (SVS) is a not-for-profit professional medical society, composed primarily of vascular surgeons, that seeks to advance excellence and innovation in vascular health through education, advocacy, research and public awareness. SVS is the national advocate for more than 5,800 specialty-trained vascular surgeons and other medical professionals who are dedicated to the prevention and cure of vascular disease. http://www.vascular.org/