The Senior Coordinator, Marketing & Leadership Programming works on promotional plans and assists in the development and production of AOA leadership programs. He/she coordinates member communications to promote association programs and develops, implements, and integrates AOA marketing and communication messages and material to support objectives, goals, and priorities of the association. The Sr. Coordinator is an individual who thrives in a fast paced, high-volume work environment and is a professional who works collaboratively with other AOA staff to coordinate a diverse range of products/services and works to execute integrated marketing strategies. The Sr. Coordinator is responsible for working with the Emerging Leaders Program/Forum and serves as staff liaison to related committees/taskforces. This position assists with the general office administration including, but not limited to, telephone coverage and administrative support.
Primary Duties & Responsibilities include, but are not limited, to: Marketing & Communications
Serve as gatekeeper for communications being sent to AOA members/affiliates.
Coordinate the development of communications and marketing materials as necessary. Duties include:
Collaborate with AOA members volunteers to solicit information
Create, write, and edit content
Integrate messages into marketing and communication material
Assist with the development of campaigns that include integrated print and online communications
Determine target audiences and generate lists in support of activities.
Assists Manager in execution of Social Media strategy. Tracks trends and distributes activity/engagement reports.
Maintain AOA website and provide content on a frequent basis to support programs.
Responsible for maintaining and communicating organizational marketing and communications schedule. Assists in the development of organizational marketing strategies. Seeks opportunities to create cross-departmental marketing opportunities that reduce costs.
Assist with vendor relations to ensure a positive work partnership that adheres to established budgets and timelines.
Coordinates all aspects of the Emerging Leaders Program and annual Emerging Leaders Forum.
Serves as liaison to committees/taskforces overseeing program and is responsible for maintaining member rosters, developing meeting agendas and materials, encouraging member participation, scheduling calls, writing minutes, and overall administration of related committees/taskforces.
Helps organize logistics for onsite management of the annual Emerging Leaders Forum (ELF), including preparation of event meeting materials, overseeing registration/enrollment, and ensuring the delivery of successful programs.
Works with Committee members to develop ELF program and manage meeting schedules. Responsibilities include contracting with speakers.
Curates content for Emerging Leaders Messenger – a monthly e-newsletter.
Assists with budget preparation and works with supervisors to reconcile expenses and sponsorship audit reports.
Develops strategies to increase membership in the Emerging Leaders Program and administer benefits to affiliates.
Coordinates with C. McCollister Evarts Resident Leadership Forum and Meetings staff to efficiently and cost effectively deliver ELF.
Financial Accountability & Administrative Duties
Establishes and maintains updated policies and procedures related to duties
Assists with budget development and fiscal performance within Development and Marketing/Communications
Performs other duties as assigned
Knowledge, Skills and Abilities:
Education: Bachelors degree required with Communications, Marketing, Business or related degree preferred.
Experience: 3-5 years’ progressive communications, marketing, or project/product management experience, with shown ability to lead. Association experience preferred.
Good verbal communicator who has the ability to build relationships with volunteer member leadership, staff and vendors.
Excellent written and above average verbal communications, excellent copywriting, editing and messaging skills.
Experience with production of print and online communications.
Demonstrated ability to handle multiple concurrent projects and adhere to deadlines.
Ability to read, analyze, and interpret reports.
Experienced in Microsoft Office tools; Website experience useful.
Limited out-of-town travel: Approximately 10 days/year. Required in-town weekend meetings 5-10 days/year. Approximately 15 evening conference calls each year.
Strong organizational skills: ability to prioritize and coordinate a high volume of projects and details simultaneously.
Broad, solid understanding of mission, goals and objectives of society, as well as strong understanding of how the independent program activities meet these objectives.
Must stay current in the profession and be knowledgeable of industry standards, trends, and new procedures and technologies.
Proactive individual able to take responsibility for delegated activities.
Interpersonal abilities to get along with others and work as a team.
Professional demeanor to appropriately represent professional society.
Willingness to work extra hours during high periods to assure deadlines are met.
About The American Orthopaedic Association
The American Orthopaedic Association is the oldest and most distinguished orthopaedic association in the world. Founded in 1887, the AOA has had significant involvement in the founding of multiple, major orthopaedic organizations including the American Board of Orthopaedic Surgery, the Journal of Bone and Joint Surgery, the American Academy of Orthopaedic Surgeons, Orthopaedic Research and Education Foundation, and OMeGA Medical Grants Association. The AOA's mission is ''Engaging the orthopaedic community to develop leaders, strategies, and resources to guide the future of musculoskeletal care.'' This leadership organization's vision is to inspire the orthopaedic community to excellence through leadership. Organizational goals include: identifying leaders, developing and enhancing the competency of orthopaedic leadership, confronting the most relevant issues facing orthopaedics, and to be identified as an organization of academic leaders.