The Research and Training Coordinator is responsible for providing administrative support to the Research, Grants, and Workforce Department (RGW). The Coordinator also staffs assigned committees; provides program and award administration to successfully achieve desired research and training outcomes; promotes program activities; and maintains and updates program database records and administrative files.
Key Duties and Responsibilities:
In collaboration with the RGW Department, the Research and Training Coordinator will:
Support Committees and Programs
Serve as liaison for the Substance Use Committee, the Early Career Psychiatrist Committee, and the Klingenstein Third Generation Foundation;
Draft minutes and make conference call and meeting arrangements (e.g., hotel, travel, meals, work books, activities, and follow-up);
Assist the Director, Assistant Director, and Training and Education Manager with staffing projects related to the Annual Meeting, and with managing AACAP related Committees including the Research Committee, Psychopharmacology Committee, Training and Education Committee, Medical Students and Residents Committee, Diversity and Culture Committee and the Triple Board and Post Pediatric Portal Program Committee;
Assist members in completing assigned tasks as requested by committee chairs and members;
Plan and market committee-sponsored programs and initiatives to appropriate groups;
Assist in monitoring committee budgets; and
Assist with the management of workforce data collection, analysis and reporting.
Provide Research and Training Program and Award Administration
Develop and implement award program processes including SOPs, marketing, scoring of applications, progress reports, evaluations, and budgets;
Track professional growth of research and training award recipients and program participants;
Maintain files and contacts for research and training programs and develops award tracking system;
Collaborate with Research, Grants, and Workforce staff and committee selection committee members to select awards;
Maintain and test the online awards system; and
Coordinate annual meeting logistics for awardees including presentation submission, registration, providing Honors Book text, ordering plaques, reimbursement processes, evaluations, monitoring budgets, and additional responsibilities as required.
Provide Support to the Director and RGW Department
Assist the Director and Assistant Director in the production of the Scientific Proceedings publication;
Set up conference calls;
Process reimbursement requests;
Process credit card statements
Assist in the development of AACAP’s workforce maps
Update web site content;
Respond to requests for Research and Training information;
Provide relief according to the “Phone Duty Schedule” to the receptionist and assist other departments with back-up for days when the receptionist is out;
Participate in Department and AACAP staff functions; and
Other duties as assigned.
A bachelor’s degree is required. A degree in health administration, psychology, or health-related field is preferred.
Experience and Skills:
1-2 years related work experience is required. Candidates should possess very strong written and interpersonal skills, attention to detail, the ability to manage multiple projects and deadlines, and have an interest in children’s mental health issues. Candidates should be comfortable working independently as well as part of a team and maintain a high level of proficiency with Microsoft Office applications and electronic databases. Previous work in non-profit or membership-based organizations is preferred.
Additional Salary Information: Additional Salary Information: AACAP provides a congenial working atmosphere and a convenient location in the Cathedral area of Northwest Washington, DC. For consideration, please submit a resume and cover letter, including salary requirements.Competitive salary commensurate with education, training, and relevant experience.
Internal Number: RTC_0120
About American Academy of Child & Adolescent Psychiatry
The Mission of the American Academy of Child and Adolescent Psychiatry is to promote the healthy development of children, adolescents, and families through advocacy, education, and research, and to meet the professional needs of child and adolescent psychiatrists throughout their careers.
The Academy is a 501(c)(3) non-profit membership based organization, composed of over 9,500 child and adolescent psychiatrists and other interested physicians. Its members actively research, evaluate, diagnose, and treat psychiatric disorders and pride themselves on giving direction to and responding quickly to new developments in addressing the health care needs of children and their families.