Customer Service and Support, Project Management/Program Development, Sales
4 Year Degree
The Water Environment Federation is seeking an Advertising Operations Manager to join its team. This position will be responsible for managing the sales support services of the advertising sales department as part of WEF’s strategic plan. This position will assist global hybrid sales teams with all operational tasks and develop systems and new processes to connect the internal and external sales team function as a whole. This position will be responsible for establishing daily procedures related to the advertising department and manage advertising production to ensure products and services contracted are delivered on time. This position will also serve as the operational hub center of the sales team and will control all advertising functions/products for WEFTEC. In coordination with the Finance and Sales departments, this position will be responsible for establishing projections, collection and credit procedures for advertising.
Oversees production of advertisements in print and electronic media. Collaborates with Creative Services to determine the layout of the print magazine WE&T, and WEFTEC related Publications.
Oversees development of advertising marketing materials to include electronic advertising, lead generation program, banner ads, and updates of advertising pages on the website.
Establishes and administers financial procedures for advertising and collaborates with Financial Management on invoicing and billing. Calculates commissions owed for sponsorships, advertising, and international pavilion booth sales. Enters all advertising orders, processes invoices, prepares billing and prepares commission payments.
Identifies reporting issues, gaps in processes, troubleshoots service issues, recommends and improves current processes with advertising procedures and collaborates with Director of Sales and Senior Director, Exhibitions & Advertising on changes.
Manages execution of the design, planning, implementation and management of sales operation projects and new advertising product initiatives to improve sales productivity.
Serves as subject matter expert on Salesforce CRM management and communication. Organizes business processes, such as projections and collaboration among multiple departments and commission tracking.
Works closely with IT, Marketing, WEFTEC and Finance departments to standardize operational processes and provide metrics required to support business objectives.
Ensures the following:
Advertising orders entered correctly in a timeframe as established by Finance Department.
Advertising commissions are paid accurately and timely.
Finance receives monthly ad billing direction.
Sales Representatives are knowledgeable on sales procedures, WEF policies and production requirements.
Advertisements contain suitable subject matter, are accurate, and are prepared and sent to vendors by deadline.
Expenses approved are within budgeted amounts.
Layout of magazine fulfills negotiated space commitments to advertisers.
Manages all Salesforce design, development and implementation.
Makes frequent contact with WEF members/customers, contractors or vendors, and other WEF employees. Occasional contact with other organizations or companies and WEF committee members.
College degree in Marketing/Advertising or related area or commensurate experience.
3+ years project management experience in a marketing/sales or advertising environment.
Experience with digital ad copy production on MAC and PC platforms.
Excellent project management skills with the ability to handle multiple projects simultaneously and meet deadlines.
Detail oriented and accurate.
Strong organizational skills.
Strong customer service orientation and negotiating skills.
Excellent verbal/written communication and interpersonal skills
Ability to work under pressure and handle difficult situations.
Computer literate with proficiency in Salesforce, Word, Excel, database applications, and publishing software.
Please submit resume with cover letter and desired salary to WEFrecruitment@wef.org
WEF is an equal opportunity employer
Additional Salary Information: Excellent benefits package including: Flexible Work Schedules, Generous PTO and Paid Holidays, Tuition Reimbursement, Training and Professional Development, Legal Services, Medical, Dental and Vision Insurance, Flexible Spending Account plans, Disability Insurance, Long Term Care Insurance, 401(k) Retirement Plan, Employee Assistance, Wellness Programs, Parking/ Transportation Subsidies and In-house Fitness Facility.
About Water Environment Federation
The Water Environment Federation is a not-for-profit association that provides technical education and training for thousands of water quality professionals who clean water and return it safely to the environment. WEF members have proudly protected public health, served their local communities, and supported clean water worldwide since 1928.