Customer Service and Support, Meetings/Expositions/Events
2 Year Degree
The American Society of Cataract and Refractive Surgery (ASCRS), a membership association created to advance the art and science of ophthalmic surgery and the knowledge and skills of ophthalmic surgeons, is seeking an Exhibits Manager. The Exhibit Manager will plan and manage operational and logistical aspects of the exhibit hall; sell and assign exhibit space for ASCRS-ASOA Annual Meeting and small meetings.
Job duties and responsibilities:
Develop, design and manage exhibit hall for Annual Meeting and small meetings.
In collaboration with ASCRS ASOA staff, develop and design Show Management areas that will be built in the exhibit hall.
Secure approvals from Fire Marshal on all diagrams for exhibit hall.
Serve as the main point of contact for ASCRS and ASOA exhibitors
Create, distribute and maintain all documents and information related to exhibitor communications.
Coordinate with Marketing, Sales and Programming to develop and produce marketing and other materials, such as exhibitor prospectus and exhibitor service kits for the Annual Meeting and small meetings.
Budget management - review city labor rates, furniture pricing and exhibit services fees for the Annual Meeting. Support the Director of Meetings on all expenses for the Exhibit Hall(s) regarding structures, designs, Show Management areas, F&B offerings and Audio Visual.
Direct responsibility for exhibit hall show management structures and signage and assist with other meeting signage as needed
Manage year to year exhibitor priority points system
Manage exhibitor registration process, guidelines and on-site temporary staff training at the Annual Meeting and small meetings.
Attend and participate in site visits, meetings, task forces, and councils related to meetings and exhibitions
Collaborate with program staff liaison on logistics for any educational initiatives on the exhibit hall show floor.
Oversee security, first aid, F&B, freight operations, biomed & hazardous waste for Annual Meeting
Establish and communicate rules and regulations for industry exhibitors - booth designs, promotional mailers or e-blasts, giveaways.
Experience, knowledge, and skill requirements:
5 to 8 years of meeting/convention/exhibit planning experience.
Strong organization, communication and negotiation skills.
Ability to foster client relationships in a professional sales environment.
Demonstrated ability to organize and prioritize numerous projects and details.
Must be able to manage numerous projects and schedules.
Proficiency operating a PC using Microsoft software.
Experience in medical meetings preferred.
Education and training requirements:
Associate degree or equivalent experience; CEM preferred.
To apply for this position, please submit your resume and salary history/requirements. Include EM in the subject line.
Additional Salary Information: Negotiable based upon experience
About American Society of Cataract and Refractive Surgery
The American Society of Cataract and Refractive Surgery (ASCRS), is a membership association created to advance the art and science of ophthalmic surgery and the knowledge and skills of ophthalmic surgeons.