The Illinois State Bar Association (ISBA) seeks a highly motivated Section and Committee Staff Liaison & Coordinator to serve as the project facilitator and primary support staff for the Section Services department, Association committees and section councils, and the conduit between those groups and professional Association staff. This position also includes section and committee special event planning, coordination, and management and provides support for the Association’s appointment process.
ESSENTIAL JOB FUNCTIONS
Provide administrative support to the Section Services Department, including all staff liaisons outside the department
Attend and staff various offsite Association meetings and events including the Annual and Midyear meetings
Coordinate with other Staff Liaisons and meeting venues on the planning and execution of business meetings, seminars, and special events of the Association held outside the offices
Track/record data, plan, and execute events related to section councils and committees
Prepare, distribute, and coordinate materials for the yearly section council and committee appointment process
Maintain and update the current rosters of the Association’s section councils and committees
Process event registration including any monetary transactions as needed
As Staff Liaison:
Prepare, at the direction of the chair, committee/section council agendas and other informational items
Be familiar with each group’s scope, its activities and budget
Be familiar with the Association’s strategic direction, policies, procedures, and initiatives in order to answer questions from committee/section council members and to help ensure that their activities are consistent with them
Facilitate committee/section council meeting schedules, space needs, and conference calls
Facilitate committee/section council activities by promptly referring proposals for Association action to appropriate staff member
Participate in-person or via conference call at committee/section council meetings
In addition to the Annual and Midyear meetings, attend approximately 5 to 10 Saturday meetings per year at the CRO
Oversee assigned section/committee communities on ISBA Central
Outstanding member service
Excellent organizational skills and flexibility to accommodate last minute change
Exemplary ability to identify problems and implement corrective processes
Detail oriented and high level of data integrity
Team player with a strong work ethic
Ability to communicate effectively verbally and in writing
Ability to work within a team to achieve Association goals
Courtesy always in dealing with Association members and staff
Ability to perform multiple projects and work within established deadlines
Ability to travel over-night on occasion
Proficient with Microsoft Office suite of desktop applications
Experience with conference/meeting room booking software or applications
Understanding of contractual language and terms helpful
A bachelor’s degree and/or prior relevant association work experience is required. In lieu of a bachelor’s degree or association experience, 5 years in project management work is required.
The Illinois State Bar Association is an equal opportunity employer (EOE). We offer a competitive salary and a comprehensive package of employee benefits including paid time off (PTO), paid employee medical, disability and life insurance, and an employer funded staff profit sharing plan with a 401(k) option.
Interested candidates should submit a cover letter and resume to firstname.lastname@example.org. Submissions that do not include all requested information will not be considered.
About Illinois State Bar Association
The Illinois State Bar Association (ISBA) is the premier legal association in the state. As a voluntary organization, the Association’s primary focus is to help Illinois lawyers practice more efficiently by providing time and money-saving services, practice resources and continuing education.