Come work for a mission focused national nonprofit organization founded and headquartered in Madison, Wisconsin. Our purpose is to promote the education, policies, and activities that mitigate current and future losses, costs, and human suffering caused by flooding, and to protect the natural and beneficial functions of floodplains - all without causing adverse impacts. We believe in promoting our mission with a passionate zeal for the love of the challenge set before us.
The Operations Director provides operational and cultural leadership and support for the organization. This position is responsible for direct oversight and management of ASFPM’s operations service functions, conferences and events, communications, chapters and ASFPM Foundation administrative support, as well as oversight of the Certified Floodplain Manager Program and training. The Operations Director shall have primary responsibility to run the day-to-day operations of ASFPM, and be an onsite supervisor/management/mentor resource to all Madison-based staff. The Operations Director is also responsible for administration of its financial, contracts, agreements and HR/personnel matters; and other operational matters working closely with the Finance Manager. This position works closely with the Executive Director and Technical Director on long-term strategic and short-term annual planning. The Operations Director reports to the Executive Director who works under the direction of the Board of Directors of ASFPM.
ASFPM offers the best benefits package in the Madison area! Benefits include:
Family wellness: our healthcare plan covers you and your family with full health, vision, and dental insurance - we cover 75% of premiums for employees and dependents, pre-funded HSA accounts
Basic life insurance provided
Retirement matching up to 5%
Flexible vacation policy: we trust everybody to get work done and manage their own work/life balance - we start you with 3-weeks paid vacation and don’t micromanage your days off
Paid holidays, sick leave and family leave, maternity and paternity leave
Principle Responsibilities:
Manages and supervises direct reports and also serves as on-site manager for all staff, assisting other managers who may be traveling or working remotely.
Oversees and/or administers the Human Resources functions of the Executive Office including but not limited to insurance issues, benefits, liability and workman’s comp.
Provides general HR support and guidance to staff when complex, specialized, and sensitive questions and issues arise; may be required to administer and execute routine tasks in delicate circumstances such as providing reasonable accommodations, investigating allegations of wrongdoing, and terminations.
Manages the talent acquisition process, which may include recruitment, interviewing, and hiring of qualified job applicants; collaborates with ASFPM managers to understand skills and competencies required for openings.
Oversees employees’ disciplinary meetings, terminations, and investigations.
Maintains compliance with federal, state, and local employment laws and regulations, and recommends best practices; reviews policies and practices to maintain compliance.
Oversees staff onboarding process.
Oversees ASFPM’s employee annual performance review process; conducts performance evaluations for direct reports.
Oversees financial records, financial staff, checking, saving and investments, and is the signatory and approver on most contracts, banking, insurance, HR as well as approval authority for AP/AR on a daily basis.
Oversees the day-to-day financial operations of the Association. Reviews, approves, and pays all ASFPM bills in accordance with policy, including annual tax documents.
Assists Executive Director, and in preparing draft annual budgets for consideration by the Board of Directors, as well as Financial Strategic Planning.
Manages ongoing day-to-day operations of the Association including overseeing the Association’s office, procedures, and human resources and association records and files, including but not limited to Board minutes, resolutions, and other critical correspondence.
Direct or participate in negotiations for complex or sensitive agreements; manages any leases/contracts. Coordinates as needed with the IT/Building Manager on IT and service providers, contractors, etc.
Maintains and updates association policies and procedures periodic updates, policy development/improvement activities as necessary.
Directs monitors, advises, and assists in preparation and conduct of Association conferences and workshops, including the annual ASFPM conference. Provides management oversight of conference/events including working with conference planner to perform site selection, negotiation with hotels and venues, and site visits.
Assists Board and Executive Director in establishing annual Goals and Objectives of the Association, strategic planning, and identifies opportunities for ASFPM projects and partnership coordination activities.
Management oversight of Certified Floodplain Manager/Certified Floodplain Management Program.
Along with the Executive Director and Technical Director, serves as a primary point of contact for all leadership.
ASFPM Board - Working with the Executive Director, assists with agenda preparation, background material, conduct and logistics for Board meetings, Committee meetings, conference calls, special meetings, and conferences. Provides Board with a report on the activities of the Executive office every three months.
ASFPM Foundation – Coordinates with the ASFPM Chapter and Foundation staff and Foundation Board of Trustees to identify and facilitate administrative support and coordination with ASFPM Foundation efforts.
Requirements:
Bachelor’s Degree and 6 years related experience or equivalent combination; including 2 years managing operations, central business functions or similar organizational priorities
Experience leading and implementing multiple initiatives
Experience supervising employees
Experience learning about and incorporating diversity, equity, and inclusion into programs, projects or teams
Demonstrated ability to maintain confidentiality of sensitive information
Experience analyzing and interpreting financial reports
Experience developing and administering departmental budget or equivalent
Desired Qualifications:
Expert knowledge of current and evolving trends in relevant discipline, preferably in a non-profit environment
Superior knowledge of multiple operations functions and principles, including finance, employee management, membership/customer service
Demonstrates experience leading large scale initiatives across organizational boundaries
Proven ability to succeed through positive influence, persuasion and tact
Successful experience managing and implementing strategic program goals
Use a data driven approach to report on program success and influence decision making
Ability to evolve operations strategy based on research, data, organizational direction, and best practices
Ability to work in partnership with others in a collaborative or advisory role
Certified Floodplain Manager within one year of hire.
NOTES:
Additional Salary Information: Salary dependent on qualifications and experience. ASFPM has some flexibility for the right candidate.
About Association of State Floodplain Managers
ASFPM is a national non-profit organization 501(c)(3) organization with a membership of 7,000+ (20,000+ including our affiliate state chapters), primarily based in the United States. Our mission is to reduce flood losses while recognizing and preserving the natural functions of floodplains, and our vision is to have an adaptable nation resilient to flooding and prepared for tomorrow's changing climate. We accomplish our mission through national and state policy advocacy and education and outreach, training, applied research and tool development, and administration of the Certified Floodplain Manager (CFM) program for working professionals in the field. Our members include local, state and federal governmental officials involved in floodplain management and flood hazard mitigation, private sector consultants, scientists, engineers, planners, and other interested individuals/organizations. Most of our 25+ staff are headquartered in Madison, Wisconsin.
