The Finance Staff Associate reports to the Controller and performs general accounting duties for AAOMS. These duties include reconciling accounts, preparing, and posting journal entries, all aspects of the meeting registration process including meeting and course setup, and assisting with the month-end and year-end financial close process. The Finance Staff Associate processes bank deposits, records cash receipts activities, and processes cash disbursements for the Association’s related entities, ASI, OMSF and OMSPAC. Additionally, the Finance Staff Associate processes monthly billings to related entities and prepares intra-department allocations for usage of the Association’s education center.
The Finance Staff Associate works with other AAOMS employees to facilitate delivery of services according to the priorities established by the members. The Finance Staff Associate also develops peer relationships with employees to enhance project coordination and delivery.
KEY ACCOUNTABILITIES
Coordinate meeting registration activities
Generate periodic reports and perform other tasks in the Association Management Software (“AMS”)
Process cash receipts and cash disbursements for the Association’s related entities (ASI, OMSF and OMSPAC)
Process invoices payable via corporate accounts payable credit card weekly
Perform monthly billings for activities with related entities and prepare intra-department allocations
Prepare month-end and year-end closing journal entries and reconciliations
Assist with year-end close activities, including preparation of audit schedules
Perform other miscellaneous financial duties
Special financial projects as needed
QUALIFICATIONS
Bachelor’s Degree in Finance or Accounting
Account analysis and reconciliation experience
Ability to organize and prioritize work, demonstrating effective time management skills
Ability to be flexible, work under pressure and meet weekly, monthly, and annual deadlines
Proficiency with details and ability to exercise critical thinking to recognize unusual or unexpected financial activity
Ability to work independently and collaboratively
Strong verbal and written communication skills
Interpersonal skills to interact with members, volunteers, and staff, etc.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and related computer application skills required
Experience working in accounting and report writing software systems (familiarity with Microsoft Dynamics SL and Microsoft Dynamics Management Reporter software a plus)
2+ years of experience in a not-for-profit organization preferred
Experience with meeting registration operations preferred (experience with Personify360 a plus)
Must be willing to work occasional evenings and weekends, with some overnight travel
About American Assn of Oral & Maxillofacial Surgeons
Established in 1918, the American Association of Oral and Maxillofacial Surgeons (AAOMS), the professional organization representing more than 9,000 oral and maxillofacial surgeons in the United States, supports its members' ability to practice their specialty through education, research, and advocacy. AAOMS members comply with rigorous continuing education requirements and submit to periodic office examinations, ensuring the public that all office procedures and personnel meet stringent national standards.
