Career Center

PS2 Project Administrator
Chicago, IL

The American Medical Association (AMA) is the nation's largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America's physicians, the patients they care for, and the promise of a healthier nation.? To be part of the AMA is to be part of our Mission to promote the art and science of medicine and the betterment of public health. 

We continuously work to embed equity in our internal practices and are committed to increasing the diversity of our staff across all levels of the organization.  We intentionally work to create the right conditions to enable our employees to feel that they can be their authentic selves and fully participate in the life of the enterprise. 

We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you. 

We have an opportunity at our corporate offices in Chicago for a PS2 Project Administrator on our Professional Satisfaction/Practice Sustainability team. As a PS2 Project Administrator you will provide project management for successful development, and management of business unit research projects and House of Delegates business. You will also support PS2 Research and Policy Manager in developing and implementing research project plans, managing and tracking multiple steps and key junctures in collaborative research efforts, and tracking and managing delegation and implementation of policy implementations.

RESPONSIBILITIES:     

Project Administration/Management 

• Create and maintain research project plans, report status, track and resolve study participant issues and work with manager to ensure proper response and follow-up
• Create detailed timelines, ensuring proper sequencing of activities and resources to meet required deadlines
• Meet regularly with manager and staff to ensure activities of external collaborators are well aligned
  Provide service and support to external collaborators to facilitate the implementation of the project goals and deliverables
• Create written materials and presentations as needed for research-related meetings and summits
• Maintain multiple sources of tracking for business unit research and publications
• Ensure deliverables are on-time, within budget and meet quality expectations throughout implementation; proactively identify risks and issues
• Work with manager to implement, coordinate and oversee assignments/milestones and execution in accordance with approved project plan

House of Delegates Coordination and Internal Collaboration 

• Receive, track, and manage resolutions from House of Delegates office prior to Annual and Interim meetings
• Consult with work streams and across AMA business units on assignment implementation, reporting back to leadership and the Board of Trustees on a regular basis
• Research and write reports and work with digital content performance data collection and analysis as needed

Contracts, RFPs, Authorship Forms 

• Contribute to the development and implementation of research grant agreements and collaborative research agreements contracts, and development of RFPs for research proposals
• Facilitate and track staff authorship responsibility forms and related publications
• Provide oversight of the work outlined for active contracts
• Collaborate with other departments as designated to ensure comprehensive management of deliverables and their timely completion

May include other responsibilities as assigned

REQUIREMENTS:

1. Bachelor’s degree required
2. Minimum 3 years project management experience managing mid-size projects with multiple stakeholders required; PMP Certification a plus
3. Experience with project management tools (such as Smartsheet, Workfront, Asana, Excel) and communication tools (such as PowerPoint, Teams, Zoom) preferred
4. Experience with Google Analytics preferred
5. Experience in research preferred
6. Experience working in a healthcare environment preferred
7. Demonstrated ability to effectively manage and execute multiple, concurrent projects, prioritize work, assignments and maintain a strict budget; ability to handle ambiguity and adapt effectively to changing circumstances
8. Strong strategic, and critical thinking skills required; experience with business analysis, documentation and process flow documents preferred
9. Excellent written and verbal communication and presentation skills, with proven ability to build and manage relationships and tailor communication style to different audiences and various levels of stakeholder
10. Minimal travel required

The American Medical Association is located at 330 N. Wabash Avenue, Chicago, IL 60611 and is convenient to all public transportation in Chicago. 

We are an equal opportunity employer, committed to diversity in our workforce.  All qualified applicants will receive consideration for employment.  As an EOE/AA employer, the American Medical Association will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, age, national origin, sexual orientation, gender identity and veteran or disability status.

THE AMA IS COMMITTED TO IMPROVING THE HEALTH OF THE NATION