The Grants Project Manager is responsible for managing a diverse portfolio of medical education grants and related initiatives throughout the grant life cycle. The Manager works with a cross-departmental team to (1) monitor funding opportunities; (2) coordinate the development of grant proposals and track response(s); 3) develop and maintain grant documentation including contracts and LOAs; 4) communicate with funders and external partners; 5) manage and monitor project implementation; 6) track grant deliverables and timelines; and 7) coordinate the submission of grant reports.
Duties and Responsibilities:
Project Management:
Proactively monitor and manage grant projects.
Create project planning documents.
Schedule and conduct project meetings identifying and distributing action items.
Convene internal and external stakeholders to develop project deliverables.
Guide project from kickoff to completion.
Conducts project debrief sessions
Document best practices for continuous quality improvement.
Grant Support:
Coordinate with stakeholders the identification of professional performance gaps in conjunction with subject matter experts as a basis for grant proposals.
Support preparation of grant proposals.
Serve as an operational single point of contact for project teams, collaborators, and stakeholders.
Coordinate grant tasks among Graphics, IT, Marketing, and the CPD teams.
Financial Management:
In concert with Director, assist in the documentation of financial performance against objectives, analyzing variance.
Encourage team members to actively engage in the process of documenting grant time and expenses
Work in conjunction with the Department of Business Services to document grant expenses and revenue, ensuring partner payments are tracked and issued according to established schedules.
Compliance and Professional Development
Ensure compliance with applicable, AMA, ACCME and MOC guidelines for Continuing Medical Education (CME) accreditation and certification requirements.
Apply ASCP customer service guiding principles when interacting with ASCP volunteers, customers, vendors, and staff.
Maintain professional and technical knowledge.
As requested by management, receive cross-training to support administration of grants in other ASCP departments.
Educational Background-Bachelors degree in Business, Science or other relevant field.
Experience - Experience working in a professional association environment with volunteer committees preferred.
Project management- Demonstrated experience in managing complex projects. Experience in managing grants preferred.
Skills Necessary-Committee and/or group facilitation skills. Well-developed time management, negotiation, and conflict resolution skills. Willingness to learn.
Team Skills-Demonstrated interpersonal, organizational and analytical skills. Strong oral and written communication skills. Must be flexible, a quick thinker, and self-directed.
Job Conditions-This position is based at ASCP Chicago Headquarters office in a hybrid work environment. Normal working hours are 7.5 hours per day. The manager will have regular interactions with departmental chiefs, directors, managers, and employees across most departments/divisions of the Society. Occasional travel is required.
Requests for full-time remote work will be considered on a case-by-case basis.
Equal Opportunity Employer:/Individuals with Disabilities/Protected Veteran
Our organization provides certifications, continuing education, publications, legislative advocacy and valuable memberships for pathologists and medical laboratory professionals.
Our staff mission is to be of service to our members, the public, and our colleagues. We do this by working with our core values: collaboration, ethics, innovation and respect.
Our society offers a generous salary and benefits package, including comprehensive medical, dental & vision plans, retirement contribution and various other voluntary benefit plans. Competitive paid leave & flexible work/life programs, tuition reimbursement, professional development and much more.
We encourage you to learn more about the ASCP at our website - http://www.ascp.org
