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Job Announcement:

Meetings & Events Coordinator

 The Association of American Universities, an association of America’s leading research universities, seeks applications for the position of Meetings & Events Coordinator.

The Meetings & Events Coordinator works in partnership with staff across all departments to manage logistics for in-person and virtual meetings and events including space allocation, vendor management, meeting and event registration, travel and housing accommodations, setting up and troubleshooting A/V, implementing budgetary controls, and day of running of meetings and events. This position requires a proactive and detail-oriented individual who can provide excellent customer service to internal and external stakeholders.

To read a more detailed list of job duties, please click here.

Applicants will ideally have: (1) Understanding of logistical details for executing both in-person and virtual events; (2) Ability to create budgets, manage expenses, and reconcile bills; (3) Ability to anticipate needs of meeting attendees and respond quickly and efficiently to those needs; (4) Exceptional skills in time management, meeting deadlines, and handling multiple project simultaneously; (5) Computer proficiency (Office 365 in particular) and ability to learn new software; (6) the ability to succeed in a dynamic work environment involving many different individuals with different background and interests; and (7) Intellectual curiosity, a proactive mindset, and critical thinking skills.

Applicants with a bachelor’s or associate degree in hospitality management, communications, marketing, or related field are preferred. Applicants must have two to three years of relevant event/meeting planning experience. Association, society, or non-profit (501c3, 501c6) experience preferred, as is experience using the following technologies: Zoom, Salesforce, Office 365.

TOTAL COMPENSATION. This position’s total compensation package includes a base salary ranging from $58,000 to $63,000 (commensurate with experience) and a robust benefits and perks package including fully employer-funded medical and dental insurance premiums for employees, their spouse, and qualified dependents; an employer-funded 403(b) retirement account contribution valued at 10% of employee’s yearly salary with full vestment after one year; a monthly commuter and phone stipend, generous leave options, and more. For full details on AAU’s benefits and perks, please click here.

This position operates primarily out of AAU’s DC office but supports a professional hybrid office environment where qualified staff may telework up to 2 days a week after completing their initial 90 days of employment. Applicants must be currently authorized to work for any employer in the United States and be able to work in Washington, DC. This position is classified as a salaried, exempt position.

AAU is committed to a work environment that is inclusive and free of discrimination. It is our policy to be an equal opportunity employer without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, citizenship status, homeless status, or any other factors prohibited by federal, state, and local law. AAU will provide reasonable accommodations for qualified individuals with a disability. If you require assistance submitting an application, please email jobs@aau.edu, or call 202-898-7841.

COVID- 19 VACCINATION REQUIREMENT. As a condition of a successful hire, individuals must (a) provide proof that they are fully vaccinated against COVID-19 (to be fully vaccinated, at least two weeks must have passed since receipt of the second dose in a two-dose series or two weeks after the first dose in a single shot, and the receipt of a booster dose at least five months after the second dose of the two-dose series or two months after the single shot); or (b) obtain an approved accommodation. 

Applications will be accepted on a rolling basis until the role is filled and the listing is removed from our careers page. To be assured of full consideration, please submit a cover letter, résumé, salary requirements and where you found this listing to:

• Email: jobs@aau.edu (Please reference Meetings & Events Coordinator)
• Sean King, Human Resources Manager
• Association of American Universities
• 1200 New York Ave NW, Suite 550
• Washington, DC 20005

About The Association of American Universities

Founded in 1900, the Association of American Universities is composed of America’s leading research universities. AAU’s 65 research universities transform lives through education, research, and innovation. Our member universities earn the majority of competitively awarded federal funding for research that improves public health, seeks to address national challenges, and contributes significantly to our economic strength, while educating and training tomorrow’s visionary leaders and innovators. AAU member universities collectively help shape policy for higher education, science, and innovation; promote best practices in undergraduate and graduate education, and strengthen the contributions of leading research universities to American society.

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