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The Association of Research Libraries (ARL) is a nonprofit membership organization of research libraries and archives in major public and private universities, federal government agencies, and large public institutions in Canada and the US. We value inclusiveness and equity, academic and intellectual freedom, sustainability, human potential and operational excellence. As an organization and employer, ARL is committed to developing and maintaining a welcoming, inclusive and respectful environment that supports honest discourse and debate. We offer competitive compensation and benefits packages which include a 35 hour work week, 13 paid holidays, 22 paid vacation and 12 paid sick days, a retirement contribution of 15% of annual salary, and a wide selection of employer paid health insurance options.

ARL is headquartered in Washington, DC and operates as a mobile-first work environment. Employees may work remotely within the United States with the expectation of occasional work onsite in the office.

ARL seeks an exceptional colleague to support the Director of Events on all of ARL’s events and operations functions. This is a full-time, temporary 12-month position. Core duties of the position include supporting the coordination, logistics and management of the Association’s flagship events which currently include semi-annual association meetings, the annual President’s Institute, the biennial Library Assessment Conference, and the triennial IDEAL conference. This position may also support other emerging ARL events. This position contributes to the development of a trusting and inclusive culture which reinforces ARL norms and values including the Code of Conduct.

Major Responsibilities

• Support planning and managing events logistics, pre, during and post event (e.g. materials preparation, speaker logistics, sponsor logistics, PowerPoint design and creation, run of shows, etc.)
• Works in partnership with Director, Events to manage discovery and sourcing for events, contracting and venue and hotel planning and engagement.
• Participates in providing support for event task forces and committees. Such support may include drafting event communication materials, taking notes, and supporting the overall work of the committee
• Build and design ARL event registration websites and mobile apps; manage the functionality and user interface and provide support to attendees; including call for proposals processes
• Organize and manage all onsite registration functions, production office, shipping, supply ordering; this role will be logistics focused onsite
• Support development of the event’s marketing and communications (in partnership with ARL’s Communications team) and management through event software and other channels
• Contribute to the development of ARL’s overall event strategy and goals
• Attend all ARL in-person events, varies year to year
• Other duties as assigned by Director of Events

Required

• Bachelor’s degree
• 5+ years experience in event planning and execution
• Experience with Microsoft Office, Adobe Acrobat, Salesforce,
• Experienced in event management and registration website development (Swoogo, Cvent or similar) and mobile event apps
• Experience with systems/information architecture and website management
• Experience with cloud computing (Google Suite preferred)

Preferred

• Association, higher education, and/or non-profit
• CMP certification or a desire to achieve certification

Supervisory responsibilities: This position has no direct reports.

Travel requirements: This position requires travel within the United States and Canada. All travel expenses will be paid by the organization.

About Association of Research Libraries

Association of Research Libraries (ARL) is a nonprofit membership organization of research libraries and archives in major public and private universities, federal government agencies, and large public institutions in Canada and the US. We value inclusiveness and equity, academic and intellectual freedom, sustainability, human potential and operational excellence. As an organization and employer, ARL is committed to developing and maintaining a welcoming, inclusive and respectful environment that supports honest discourse and debate.

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