Would you like to work at one of the nation’s most respected, mission-driven organizations? If so, the American Academy of Pediatrics (AAP) is seeking a Public Affairs Project Specialist to provide administrative and project management support for public affairs initiatives, including organization of planning tools and documents, management of digital libraries, coordination of virtual and in-person meetings, and facilitation of communications with internal and external audiences.
Hours: 8:00am – 4:30pm, with a 1-hour lunch.
Qualifications needed:
Bachelor’s degree in public relations, communications, English, or related discipline or an equivalent combination of relevant education and work experience required.
At least two years’ related general administrative and/or project coordination experience required, including drafting/developing correspondence and presentation/meeting materials, tracking work activities, setting up virtual meetings, and creating and maintaining electronic documents.
Provide administrative and project management support for public affairs and develop and implement tracking systems for monitoring progress towards assigned projects and work activities. In collaboration with supervisor and other public affairs colleagues, develop reports and presentations for AAP leadership, members, and other internal and external partners to advise progress and outcomes, including quarterly reports to the AAP Board of Directors
Coordinate and facilitate communications and workflow between VP, Public Affairs and department staff, including obtaining necessary approval signatures, reviewing/approving timesheets and expense reports, scheduling meetings, and information gathering and distribution.
Manage department SharePoint team site, including organization and maintenance of content folders, shared calendars, communications planning documents, and other tools in support of public affairs functions. Research and stay current on tools to improve collaboration and functionality.
Monitor and facilitate content requests submitted to public affairs portals, including notification of key public affairs staff, collection of information, and ongoing communication with colleagues regarding resolution of requests and metrics. Respond to routine inquiries on department related documents and procedures, escalating advanced inquiries to appropriate staff.
Provide technical support for public affairs meetings and webinars on various meeting platforms, including creating and scheduling meetings, managing invites and registrations, testing functionalities, monitoring chat, and handling follow-up with attendees. Stay current on features and capabilities of digital meeting platforms.
Why work for the AAP?
Flexible hours and a focus on work/life balance.
State-of-the-art building equipped with standing desks, treadmill desks, cycle desks, on-site fitness center, and on-site exercise classes.
An on-site cafeteria with food costs that are subsidized by AAP.
Strong focus on mental health and wellness.
Tuition reimbursement.
Competitive PTO and sick leave.
Annual year-end company-wide week off the last week of December.
Excellent parental benefits, including adoption assistance.
A full list of benefits can be found here (https://downloads.aap.org/DOHRAS/BenefitsAtAAP.pdf).
Hybrid work environment of 40% of work time in the office per month.
To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment.
The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.
Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
The American Academy of Pediatrics (AAP) is a membership organization of 67,000 pediatricians and approximately 500 staff committed to the optimal physical, mental, and social health and well-being for all infants, children, adolescents, and young adults. The AAP promotes pediatrics and advances child health priorities by developing policy, conducting research, building coalitions, raising public awareness, funding community-based projects, and supporting training and professional education for our membership.