The Chief Operations Officer will oversee the association’s operations, which shall include financial reporting, membership support, staff administration and development of association growth in coordination with the Chief Executive Officer. The COO will work closely with the CEO and the association’s Treasurer to administer the financial policies developed and approved by the Board of Directors to ensure the financial position of the association.
Responsibilities:
Manages the accounting of the association including but not limited to accounts receivable, membership dues payment(s), preparation of monthly/quarterly reports, record keeping and payment of RPAC investments, association bank account reporting and association credit card reporting.
Assists CEO and Department Managers in preparation, administration and implementation of the budget
Participates in the planning of the annual budget; manages and implements the approved budget for the association, working with the Budget & Finance workgroup
Reviews Budget vs Actual monthly reports & investment reports with the treasurer
Supervises and approves purchases of office equipment, furniture and supplies in coordination with the CEO
Manages annual committee budgets and ensures the accuracy of committee and association event P & L’s
Oversee the association’s investment accounts, working closely with the investment firm’s financial planner
Works with the association’s CPA on quarterly reviews of financial reports as well as preparation of year-end documents
Onboards, supervises and trains staff and monitors administrative processes and systems in coordination with the CEO
Manages various aspects of Human Resources, including payroll, PTO, health insurance, 401k, and employee concerns
Assists the CEO with staff meetings and association events
Assists in planning, developing and evaluating the association’s objectives, programs, policies and procedures in coordination with the CEO
Oversee membership database administration and coordination of records with the state association and the National Association
Ensures accuracy of the membership process including admissions, maintenance of records and employees associated with the process
Supports association’s efforts to adhere to NAR’s Core Standards
Provides project management support for membership recruitment, retention, affiliate sponsorships and engagement activities
Recruits, interviews, trains, and directs personnel and volunteers as needed for GBR
Maintains records updates as mandated and/or requested by NAR and NJR in accordance with NJ State law
Serves as key staff person on work groups and/or tasks force as assigned by the CEO or Treasurer
Handles, reviews, and negotiates all contracts for review and approval by CEO
Manages all maintenance, repairs, inspections, and town requests for GBR facilities
Handles all tenant inquiries, leases, and rental payments
Greater Bergen REALTORS® is a not-for-profit trade organization that serves more than 8,800 REALTOR® members in Bergen, Hudson, and Passaic Counties in New Jersey. We provide invaluable information, programs and services to ensure the success of our members in everyday business. As the leading voice of real estate in North Jersey, our mission is to advocate for the public to protect private property rights and the right to homeownership. The association is a highly influential and important member of the local, state, and National REALTOR® family.
