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JOB TITLE: Asphalt Institute Foundation: Executive Director, Programs and Development 

SUPERVISOR'S TITLE: President, Asphalt Institute & Asphalt Institute Foundation 

FLSA STATUS: Exempt 

GENERAL SUMMARY 

The Asphalt Institute Foundation (AIF) develops and conducts strategic research and educational activities designed to advance and improve the liquid asphalt industry. It is an IRS Code 501 (c)3 public charity. While separate, it has close ties to the Asphalt Institute (AI), a 501(c)6 non-profit international trade association headquartered in Lexington, KY. The Executive Director is responsible for the management and coordination of all aspects of the Foundation’s initiatives and programs. Major Foundation activities include identifying and conducting strategic research programs; developing, soliciting and implementing fundraising activities; and advancing student educational opportunities at the collegiate level. The Executive Director assists the Foundation Chair, AIF President, and AI staff directors in the management of foundation programs through the work of its volunteer Board of Directors, committees, and task forces. The Executive Director is an employee of the Asphalt Institute for compensation and benefit functions. 

ESSENTIAL JOB FUNCTIONS 

1. Responsible for programmatic oversight of the Foundation’s mission and functional areas. This includes managing both the long-term and day-to-day activities of the Asphalt Institute Foundation. Supports Foundation initiatives set forth by the Asphalt Institute Foundation Board of Directors, its Chair, and its President.

2. Establishes and implements opportunities to build the Foundation’s endowment and enable funding of on-going Foundation programs. Responsible for soliciting potential donors and sponsorship opportunities within the scope of the foundation's fundraising initiatives. Develops and maintains relationships with all AIF donors and potential donors. Supports the Development Committee in donor development activities.  Assists in the development of innovative fundraising campaign(s) to broaden the donor base and enhance AIF visibility to an external audience.

3. Directly responsible for the planning and execution of all fundraising activities surrounding the Institute’s Annual Meeting including but not limited to the reserve tables program and golf scramble fundraiser.

4. Enables mission accomplishment through oversight, collaboration and tasks delegation of the Foundation’s key programs including its educational programs (intern program Kirk Scholars, Asphalt Technology Modules), and strategic research (funded strategic research projects).

5. Maintains donor records using association management software and other donor tracking tools. Coordinates directly with the Asphalt Institute Finance and Accounting Department to ensure accuracy and timeliness of all donor related actions.

6. Communicates through effective development of the Foundation’s website, annual report, interim reports to donors and supporters, donor acknowledgement correspondence, and other communications as part of the AIF communication plan.

7. Seeks and evaluates grant opportunities which potentially support the Foundation’s mission. Applies for grants on behalf of the Foundation. Identifies and solicits sources of funding from other public or private funding resources.

8. Collaborates with the Marketing and Membership team to develop and implement marketing plans and activities for specific projects and programs of the Foundation. Creates AIF promotional materials by coordinating their development either within the Institute’s own staff or managing external sources.

9. Develops the annual budget for the Foundation. Upon approval, responsible for program execution and budget management. Works closely with the Asphalt Institute Finance and Accounting Department following established financial policies. Ensures all fundraising practices comply with accounting standards, State and Federal regulations, and established Foundation policies and procedures.

The intent of this job description is to provide a representative summary of the major duties and responsibilities of this position. Incumbents may be requested to perform job-related tasks other than those specifically presented in this description. 

SUPERVISORY RESPONSIBILITIES 

While this position does not have direct reports, the Executive Director works closely with staff in all other departments of the Asphalt Institute. Supports Institute policies and serves as a leadership role model. 

KNOWLEDGE AND ABILITIES 

A bachelor's degree or higher in a field conducive to fundraising success, business administration, nonprofit management, or related field required. Exceptional written and oral communication skills are required. Exceptional coordination and diplomacy skills are required. Proficient computer skills are required. Donor database or association management software experience a plus. 

EXPERIENCE 

Ten (10) years of experience working for non-profit organization(s) preferred, with fundraising, program management and marketing experience a plus. 

OTHER REQUIREMENTS and CONDITIONS 

Position has no unusual physical demands; however, it does require commercial airline and automobile travel principally within the U.S. and Canada. Travel is expected to be less than 10 percent of the time. A valid US driver’s license is required to maintain the position. 

An office is provided for the position in Lexington, Kentucky.