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The Hinman Dental Society, a non-profit organization, is comprised of more than 800 member dentists primarily located in metropolitan Atlanta, Georgia. Founded in 1911 by Thomas P. Hinman, the Society is dedicated to the advancement of its membership through outstanding educational and professional development opportunities, as well as promoting the high practice standards of the field of dentistry through public advocacy and outreach.

The Meeting Coordinator must be highly organized, detail-oriented, work independently, in a supporting role, and as part of a team. 

General Office Duties

• Answer and redirect calls
• Manage office schedules for recycling, pest control, water delivery, etc.
• Manage office supply inventory
• Stock office kitchen

Society Duties

• Manage the annual membership dues process
• Manage the new membership nomination and application process
• Attend the Society’s Annual Summer Meeting (late May/early June)
• Assist Member Services Manager role with any additional Society duties
• Coordinate travel for Hinman Program Teams attending other dental meetings

Meeting Duties

• Contract meeting speakers
• Maintain speaker database (forms, course information, RSVPs, registration, travel details, honorarium, etc.)
• Coordinate housing and review final invoices for staff, speakers, and other VIPs
• Manage multiple committees before and during the Hinman Meeting
• Plan menu and order food for Hinman Committee Breakroom
• Manage Hinman Scholarship program
• Attend Hinman Meeting and assist with onsite events

Requirements

• Hospitality management degree preferred
• Experience in event planning, coordinating or hospitality profession preferred
• Must possess Microsoft Office Suite knowledge (Word, Excel, Outlook, PowerPoint)
• Highly organized, detail oriented, excellent customer service, professional appearance, excellent verbal and written communication skills
• Must be able to work occasional evening events throughout the year
• Must be able to travel 2-3 times a year

About Hinman Dental Society

Connections working at Hinman Dental Society